Administrative Assistant

작업 내용

Specializing in structural engineering, building science, structural restoration, structural glass engineering, parking facility design and building energy modelling, RJC Engineers (RJC) is one of Canada’s leading engineering firms. Recognized as an exceptional workplace, we mentor the next generation of Canada’s ‘best and brightest’ engineers and technologists. With offices and expertise across Canada, we challenge our people to push technical boundaries and provide leadership in our fields of practice, while providing services for clients and projects nationwide

We believe in taking care of our people and help them realize their full potential. RJC offers the opportunity to work in an engaging team environment where you will work on exciting and challenging projects, discover new and developing technologies, practices and techniques and where you will flourish in a culture of continuous learning and collaboration. Working under the guidance of leading technical specialists who broadly share their expertise, you will get to fine tune your skills and cultivate your expertise while being given the opportunity to pursue your professional goals.

Start Date: Immediate

Candidate Profile
Reporting to the Office Services Manager, the Administrative Assistant will work with the Engineering staff to address the Administrative needs of the RJC Vancouver office.

Key Responsibilities

• Type, edit, proofread and create documents including reports, engineering specifications, addenda, change orders, contract documents, certificates of payment, letters and other miscellaneous correspondence
• Set up new project jobs in system (Microsoft Dynamics, Unanet, and Newforma) and ensure all necessary documents and information are entered accurately
• Assist in preparing expense claims through Concur system
• Provide administrative support to Senior Management, including project tracking, distribute and update Engineering Manual, National Building Code/Commentaries, and Handbooks
• Registration of attendees to conferences/seminars
• Process Engineering registrations/licenses/memberships as required
• Manage and update Structural Library and handle book/publication orders
• Maintenance of Administration Manual of Procedures
• Assist with event planning and coordination, including some after hour functions
• Contribute in improving processes for efficiency
• Administrative support and back up Reception when required

Professional Qualifications
Education:

• Certificate/diploma from an administrative assistant program is considered an asset

Experience:

• 3 to 5 years of related experience
• Familiarity with the professional services environment (legal or engineering) would be an asset
• Strong aptitude with learning different computer programs/systems

Skills:

• Intermediate to advanced level skills with Microsoft Word, Excel, PowerPoint and Adobe Acrobat, along with Business Portal, Newforma Project Centre, and Concur would be an asset.
• Working knowledge of database management
• Team player with a positive and respectful attitude
• Ability to work independently with minimum supervision
• Demonstrated effective verbal and written communication skills
• Superior word processing skills that focuses attention on grammar, details and accuracy
• Ability to prioritize and multi-task to meet deadlines
• Customer service oriented

*This position includes a comprehensive group benefits package, discretionary performance bonuses, and annual salary reviews.

Job Types: Full-time, Permanent

Additional pay:

• Bonus pay
• Overtime pay

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Vision care

Schedule:

• Monday to Friday
• Overtime

Experience:

• administrative assistant: 3 years (required)