Accounts Payable Administrator

작업 내용

Do you consider yourself detailed oriented? Do you have experience in accounts payable and are looking for your next opportunity? Are you efficient, accurate, and can work independently?

The Universal Group has an exciting opportunity for a Accounts Payable Administrator to join our Finance team. Reporting to the Shared Services Manager, the Accounts Payable Administrator partners with the Finance group and internal clients to drive forward our purpose of providing Peace of Mind to our clients and our employees. We deliver on our purpose through our core values of being passionate, driven, and authentic.

The Company

The Universal Group is an industry leader in traffic control services, traffic management planning, traffic signage & equipment supply, landscaping, temporary labour, and occupational health and safety. The Universal Group operates across British Columbia with operations in the Okanagan, Vancouver Island, and the Lower Mainland; and as of late 2021 we have operations in Ontario and Quebec.

With a growing employee base and through a number of strategic acquisitions, The Universal Group is expanding nationally making us the prominent player within the traffic control industry. As an employee of the Universal Group, we promise to provide that same peace of mind to you, as you contribute to our mission, demonstrate our core values and deliver best-in-class services.

Who You Are

Fueled by your passion and drive to achieve success, you bring a collaborative and consultative approach, and a keen ability to connect people, data, and performance to drive the business forward.

Through your high level problem solving skills, and commitment to outstanding client service, you have developed a track record for understanding business interests, and building on opportunities to enhance business value through data analysis and interpretation.

The Role

As a Accounts Payable Administrator, you will play a key role in the organization as a member of our Finance team. To succeed, it will require a high degree of excel skills, to easily shift between multiple accounting systems, and be willing to learn the business.

What you will do:

• Processing the weekly disbursement process, preparing all disbursement journals and supporting documentation for approval and transmission to the bank/payee
• Ensuring all payables transactions are processed accurately and on a timely basis; investigating invoice discrepancies or mismatched invoices to ensure proper resolution
• Ensuring compliance with the authorization policy related to operating expenses, employee reimbursements and capital expenditures
• Responsible for all cheque production, safeguarding and procurement of cheque stock, for each disbursement bank account, canceling/voiding stop payments
• Responding to vendor queries in a timely, accurate manner; resolving vendor escalations efficiently and effectively; completing timely reconciliation of vendor statements
• Providing weekly A/P aging reports, key performance indicators and status on long-outstanding items; weekly new vendor reports
• Dealing with online banking transactions and monitoring payments has been successfully approved and processed
• Ensuring the corporate credit card bill is timely paid along with proper documentation support
• Remit payment notices to vendors and reconciling monthly statements
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries
• Keep proper documentation in the files organized and easy to track
• Undertaking business process efficiency reviews and recommend system automation opportunities

Perks & Benefits

• A large, growing company with room for promotion
• Extended healthcare benefits available after probation
• An RRSP matching plan
• Work from our Corporate Headquarters
• Hybrid office: regular work-from-home days
• Free coffee in office
• Parking on-site, steps from the Carvolth bus transfer station
• Gym on site

Qualifications

• Post -Secondary degree or college certificate in related field (e.g.Accounting, Business Administration)
• A minimum of 5 years of work experience in a shared services or multi-entity environment
• Knowledge of QuickBooks is a strong asset
• A firm understanding of accounting and financial concepts surrounding accounts payable and internal controls with the ability to apply them to business situations
• Customer-service oriented; ability to manage and resolve escalations in an effective and efficient manner
• Excellent verbal and written communication skills with the ability to effectively interact with all stakeholders including senior leadership
• Demonstrated ability to work under pressure with critical attention to detail and thoroughness
• Previous experience with ERP implementation

Why Universal Group?

The Universal Group is rapidly growing as we are expanding our business across other Canadian provinces, this is an exciting opportunity to be a part of our growth. Our company is driven by an entrepreneurial spirit and you will be able to own your role. As an integral part of the Finance Team at The Universal Group, you will receive a competitive base salary as well as a comprehensive benefits package, and opportunities for further education and development.

The Universal Group is an equal opportunity employer that is committed to diversity and inclusion in the workplace.

We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic.

If you are this Accounts Payable Administrator Professional: apply today, we can’t wait to hear from you. Come grow with us!