Project Support Assistant

JOB SUMMARY:

Provides administrative support to a project, conference or event, under directed guidance from the Principal Investigator and/or the Research Coordinator. The student will be responsible for identifying whether a course contains the specified types of EL and the intensity of each type of EL, in consultation with course instructors and/or program chairs, from participating Faculties and programs. One key deliverable is a compilation of all McMaster courses tagged as EL or not with an intensity indicator, as well as an inventory of the types of EL and the intensity within each course. The student will also be required to review course outlines in order to assemble the relevant data, assist in the compilation of the data for the final report, and provide feedback and recommendations on the process. Other projects may involve reporting to ranking agencies, ad-hoc projects from various sources or the cleaning and updating of spreadsheets or databases.

ACCOUNTABILITIES:

1. Update records by entering data into spreadsheets or databases.
2. Conduct course outline, database, literature, library and web searches to fulfill the task requirements
3. Compose email communications for a specific project, conference or event.
4. Copy, collate and assemble a variety of documents and packages.
5. Collect, maintain and organize hardcopy and/or electronic records/files.
6. Meet and follow-up with course instructors and/or program chairs to verify EL tagging and intensity.
7. Exercise good judgement on whether to escalate an issue to the attention of the Principal Investigator and/or Research Coordinator.
8. Answer routine inquiries and follow-up regarding a specific project, conference or event.
9. Collect, maintain and organize qualitative and quantitative data from a variety of sources.
10. Format, word process, edit, and proofread a variety of documents and materials.
11. Perform other clerical duties of a similar nature, specific to a project, conference or event.

QUALIFICATIONS:

Education: Enrolled in 4th year or higher of, or just graduated with a bachelor’s degree program as a minimum.
Experience: Previous co-op or experiential learning experience preferred.

WORKING CONDITIONS:

Office environment

To apply for this job, please submit your application online.

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

• Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
• Faculty of Health Sciences HR Office at ext. 22207, or
• School of Graduate Studies at ext. 23679

to communicate accommodation needs.

The University is committed to providing and maintaining healthy and safe working and learning environments for all workers, students, volunteers and visitors. Effective October 18, 2021, all McMaster community members, including employees, accessing a McMaster campus or facility in person are required to be fully vaccinated or to have received an exemption from the University for a valid human rights ground. This is a term and condition of employment. As defined by the provincial government, people are considered fully vaccinated two weeks after their second dose in a 2-dose series. Vaccines approved by Health Canada or the World Health Organization will be recognized. The University will continue to follow the guidance of public health organizations to define fully vaccinated.

Effective September 7 through to October 18, those employees who are not fully vaccinated will participate in rapid testing twice per week, pending assessment of a human rights exemption or being fully vaccinated. Processes for confidentially disclosing vaccination status, completing testing, and review of human rights exemptions have been developed and you will be advised further upon hire.

The vaccination requirement has been adopted as part of the University’s efforts to keep our community safe, and based on the evidence which is demonstrating that vaccination is one of the most significant measures that can be taken to protect student, staff, faculty and community members. Further information is available at the following link: https://covid19.mcmaster.ca/campus-health-safety/#tab-content-vaccination. More information on the University’s Health and Safety framework is available online at https://hr.mcmaster.ca/resources/covid19/.

Questions regarding the above requirements or any accommodation requests through the recruitment process can be directed to your human resources contact.