Human Resources Assistant, Workforce Planning

Sinai Health is a leading academic health science centre and a trailblazer for integrated care across the health continuum. Our fusion of science, innovation, care and learning has earned us international, national and provincial leadership for unique programs and compassionate care. Since 2015, Sinai Health has delivered excellent care in hospital, community and home. Comprised of Mount Sinai Hospital, Bridgepoint Active Healthcare, the Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care, Sinai Health discovers and translates scientific breakthroughs, pushes boundaries for health solutions, and educates future clinical and scientific leaders.

Sinai Health is fully committed to a culture of belonging and an inclusive environment that attracts and retains a diverse

workforce, at all levels of the organization that reflects the communities we serve. We welcome applications from racialized persons, women, Indigenous persons, persons with disabilities, 2SLGBTQ+ persons, and those from diverse backgrounds and experiences. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let us know through the Accommodation Phone Line at 416-586-4800, ext. 7050, or email HiringProcessAccommodation.msh@sinaihealth.ca.

At Sinai Health, we care, create possibilities and offer hope. To support us on our journey, Hennick Bridgepoint Hospital is looking for a Human Resources Assistantto support our Human Resourcesdepartment.

Job Outline:

The Human Resources Assistant is an integral part of the busy and dynamic, Human Resources Department located at the Bridgepoint campus. In this role, the successful applicant will be expected to exercise sound judgment and independence while managing the day-to-day related administrative human resource activities. The successful applicant will demonstrate a strong commitment to quality customer service, applying excellent problem solving and communication skills to ensure the success of the department.

Responsibilities:

• Perform a variety of reception functions, including greeting internal and external visitors, responding to routine telephone, e-mail, and in-person queries or referring matters to an appropriate member of the Human Resources team
• Provide administrative support to HR activities, including preparing employment confirmation letters, preparing new hire files for documentation, processing cheque requisitions/invoices, maintaining employee files, photocopying, faxing, scanning, arranging couriers and ordering office supplies
• Process data entry and update employee records into the appropriate Human Capital Management System and benefits systems i.e. Meditech / Ceridian Dayforce / HOOPP / Manulife
• Sort and distribute all incoming internal and external mail and faxes; ensures all opened mail is date stamped and passed on to the appropriate department/individual
• Support the recruitment process through tracking and reviewing recruitment requests; drafting and revising job postings; posting positions; screening resumes; creating seniority lists; phone screening applicants; booking and attending interviews, as required; securing and checking references; drafting and issuing contract extension/transfer/offer/rejection letters; preparing new hire files for documentation, etc.
• Conduct routine electronic and paper employee file reviews and audits; assist with the creation and maintenance of spreadsheets and other applicable tracking documents
• Assist with scheduling meetings and booking rooms; draft meeting agendas, prepare and assemble related materials
• Produce routine reports and respond to standard requests for information utilizing DayForce, Meditech, and Applicant Tracking System(s)
• Support the maintenance of an efficient and effective HR office operations, identifying and supporting opportunities for ongoing quality improvements
• Performs other duties as assigned

• Successful completion of a college diploma in a relevant discipline from an accredited educational institution
• A minimum of two (2) years of recent and related experience preferably working within a large and complex healthcare environment
• Applicants with proven equivalent recent and related training and experience may also be considered
• Advanced technical skills and proficiency in Microsoft Office (Word, Excel, Outlook); experience working with HRIS and ATS systems preferred
• Excellent organizational and time management skills with the ability to deal with competing demands
• Proactive, diplomatic and confident with the ability to develop, foster and maintain relationships
• Strong communication skills (verbal and written) to professionally represent Sinai Health; proven commitment to exceptional customer service
• Superior work ethic, professionalism, resourcefulness, dependability, reliability and diplomacy
• Ability to make decisions, exercise judgment and take initiative in dealing with confidential information and/or in responding to inquiries
• Flexible with ability to work efficiently in a fast-paced, multitasking and dynamic environment
• Demonstrated satisfactory work performance and attendance history