Finance Manager

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Accounting, Level C

Job Title

Finance Manager

Department

Finance Leadership | Faculty of Education

Compensation Range

$6,378.58 - $9,189.17 CAD Monthly

Posting End Date

January 27, 2022

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Job Description Summary

The Faculty of Education is comprised of four academic departments, a large teacher education program with a First Nations component, a variety of centres and service units as well as a publishing entity. The $58 million financial operation of the Faculty of Education is centrally administered. There are over 2,000 post-baccalaureate and graduate students plus 175 full-time faculty and about 130 staff.

The Finance Manager is responsible for planning, implementing and managing the financial operations of the Faculty. This position also plays a key role in the implementation of budget policies and priorities, and the development of internal systems to streamline the management of the Faculty’s financial resources for long term effectiveness and efficiencies. Provides support to the Dean and Assistant Dean, Finance, in the area of strategic financial management including budgeting, long-range forecasting and resources allocation.

Organizational Status

Reports to the Assistant Dean, Finance, and provides support and advice to Associate Deans, Program Directors, the senior management team and various faculty and staff. This position manages one finance coordinator. Communicates and liaises with the Office of the Vice-President Academic, the Budget Office, Research Services, Financial Services, Supply Management, Building Operations and other central University agencies.

Work Performed

Financial Management and Budgeting (85%):

1) Responsible for the development and implementation of financial and budgetary models ensuring the sustainability of the Faculty and budgetary decisions match the strategic planning initiatives of the Faculty.
2) Develops, coordinates and monitors the Faculty budget process for GPOF, FFS, Endowments, Specific Purpose Funds and research accounts for the Faculty. Ensuring appropriate commitment control system is in place. Monitors overall effectiveness and efficiency in all units.
3) Works closely with the Dean and the Assistant Dean, Finance, on funding re-allocations to ensure ongoing operational needs as well as strategic priorities are met.
4) Responsible for conducting the annual consolidated budget process for the Faculty in Hyperion and for Senior Management review.
5) Manages closing of year end books for the Faculty, analyzes returns from Programs at year end, reconciles, resolves discrepancies, manages and prepares accruals.
6) Develops and prepares customized financial analysis reports, balance sheets, income statements for review by the Dean, Assistant Dean, Finance, and/or the Senior Management Team.
7) Works with the Director of Finance and develops and maintains the Faculty s 10-year Financial Plan as new strategic initiatives are developed.
8) Develops business and strategic plans and long range forecasts, monitors actuals and recommends changes.
9) Provides financial advice, training, support and on-going assistance to faculty members and staff in the areas of budgeting, accounting, financial matters and implications of various accounting policies and sound business practices. Interprets and advises on UBC financial policies.
10) Performs forensic accounting analysis on historical financial data, works with faculty and staff, Internal Auditors and Financial Services to prevent or resolve fiscal year end deficits; produces year to date aggregated or special purpose reports.
11) Develops and implements financial policies and procedures for the Faculty to efficiently implement or enhance accounting procedures, financial information flow, administrative procedures, work flow and internal controls. Ensures compliance between Faculty and University budget and financial policies and procedures.
12) Implements and manages the Workday online-processing.
13) Assesses existing financial systems and recommends changes.
14) Engages in finance business process reviews and approvals in Workday.
15) Coordinates with the VPA office for VP one time or recurring budget commitment allocations, CRC funding allocations and start-up funding allocations
16) Liaises with Financial Services, Supply Management, the Budget Office, Office of Research Services, UILO etc on the interpretation of University policies and procedures (GST tax laws, payment of services to individual, etc.) and in resolving complex issues such as budget/revenue allocation or expense charge backs
17) Administers and oversees UBC Visa Credit Card program and performs annual spot audits of UBC Visa Credit Cards, ensuring compliance with UBC policies.
18) Ensures all internal and external reporting deadlines are met.
19) Undertakes special projects at the request of the Director of Finance, the Dean and/or the Senior Management team.
20) Signing authority for all Faculty GPOF, Endowment, Trust, Awards, Specific Purpose, Capital and Fees for Service accounts, ensuring that prior approval is obtained for unusual or non-budgeted requests and reimbursements or payments to individuals have been approved by the supervisor.
21) Represents the Faculty on various University Committees such as the Committee of Faculty Business Administrators (CFBA) and other ad-hoc committees as needed.
22) Keeps up-to-date with accounting and legislation which affects the financial operations of the Faculty.
23) Performs other related duties as necessary.

Human Resources (15%):

1) Works with the Director of HR to forecast costs related to the human resources activities of the Faculty;
2) Reviews costing allocations for positions in Workday to ensure the information work well with Hyperion Workforce data.
3) May participate in the annual Faculty and Staff Salary Increase processes.
5) Manages, evaluates, supervises and trains junior finance staff.

Consequence of Error/Judgement

Works autonomously with attention to timelines, details and a high level of accuracy. Exercises judgment and initiative in examining and analyzing accounts and financial statements, based upon a clear understanding of financial policies, procedures and guidelines. Errors in judgment may impact the short/long term financial and operational activities of the Faculty such as a decrease in quality and effectiveness of the services provided and affect the integrity and reputation of the Faculty and the University. Incorrect application of policy could result in potential loss in research funding. Failure to prepare timely and accurate budget reports would make it impossible for the Assistant Dean, Finance, to support the Dean in representing the Faculty accurately to the University and would interfere in decision-making and budgetary allocations.

Supervision Received

The position works under the general direction of the Assistant Dean, Finance. Performs duties independently, consulting with the Assistant Dean, Finance, only on matters of an unusual nature.

Supervision Given

Manages one finance coordinator in the Finance Office and may supervise temporary staff or Work Learn students if needed. When required, provides guidance and training in financial systems, internal controls and administrative processes to financial staff in the Faculty.

Minimum Qualifications

Undergraduate degree in a relevant discipline. Completion of the CPA accounting program (CA, CGA or CMA). Minimum of five years of related experience, or the equivalent combination of education and experience)

Preferred Qualifications and Skills

Experience in post-secondary education or healthcare sectors preferred. Experience in fund accounting, financial control and policy interpretation. Experience in working with people at senior levels and other professionals and with large enterprise systems. Computer experience required (e.g. Workday, Hyperion budgeting, etc).

• Ability to work effectively independently and in a team environment.
• Ability to effectively use of MS Office with a focus on spreadsheets and databases at an advanced level. (e.g., MS Excel, Outlook & Internet).
• Ability to maintain accuracy and attention to detail.
• Ability to adapt to changing priorities, work under pressure and meet deadlines.
• Effective oral and written communication, conflict resolution, problem-solving and organizational skills.
• Ability to develop and maintain cooperative and productive working relationships.
• Effectively interacting with people at senior levels, professionals and administrative personnel.
• Ability to exercise tact and discretion when handling sensitive and/or confidential matters.
• Ability to identify, obtain, and effectively manage and analyze organizational resources (e.g., people, materials, assets, budgets).