Executive Assistant

仕事内容

Come join our team! We are currently recruiting for an Executive Assistant to support the VP, Medical Affairs and the VP, Quality. If you have a passion for healthcare, and at least five years recent senior level secretarial experience, we want to hear from you!

Who we are:
Driven by compassion and social justice, Providence Health Care is at the forefront of exceptional care and innovation. We’re a proud winner of three prestigious awards:

• 2021 Canada’s Best Diversity Employers
• 2021 BC’s Top Employers
• 2021 Canada’s Top Employers for Young People

Position Overview:
As a Medical Affairs Executive Assistant, you will:

• Maintain calendars and time commitments for the VPs and members of the Medical Affairs and Quality Departments.
• Screen, triage, and respond upon requests and inquires of the office, including incoming emails for the VPs (as directed).
• Produce a variety of technical, non-technical, and confidential materials such as business proposals, reports, presentation materials, memorandums, formal correspondences, and staff notices.
• Schedule and organize meetings and seminars.
• Make travel and hotel arrangements
• Monitor expenditures
• Arrange maintenance/repairs on departmental equipment
• Provide work direction and acts as a senior resource to administrative support staff, as required, in accordance with the structure and needs of the service delivery entity.
• Other key responsibilities are detailed on our website: https://www.providencehealthcare.org/careers/postings/executive-assistant-12

Requirements, Personal Attributes, and Core Skills:

• Grade 12. Completion of a recognized secretarial program, and/or additional courses such as: business training, communications, and people skills.
• Five years recent senior level secretarial experience, or an equivalent combination of education and experience.
• Ability to keyboard at 60 WPM (*will be tested)
• Ability to communicate effectively both verbally and in writing
• Ability to handle confidential information
• Ability to co-ordinate complex meetings with internal and external contacts.
• Ability to demonstrate effective interpersonal skills
• Ability to organize and prioritize workload
• Ability to work in a team environment and with minimal supervision
• Intermediate to advanced skills using a variety of computerized software packages such Microsoft Office Suite (e.g., Word, Excel, Access, PowerPoint, Outlook), related databases and ability to navigate the internet efficiently. Knowledge and use of MS Visio and web publishing software would be an asset.

To apply or get more information about this opportunity, please visit: https://www.providencehealthcare.org/careers/postings/executive-assistant-12

Reference ID: PHC22-132842

Contract length: 12 months

Job Types: Full-time, Fixed term contract

Salary: $27.00-$39.00 per hour

Schedule:

• 8 hour shift

COVID-19 considerations:
As per the current Public Health Orders, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be required.

Experience:

• senior level secretarial: 5 years (preferred)

Work remotely:

• No