Executive Administrative Assistant

仕事内容

The Company

Blue Cross Life Insurance Company of Canada is a federally licensed company that distributes its products through a network of Blue Cross Plans. Our employees are key in delivering competitive life and disability products; we value their knowledge and commitment to our various stakeholders. We are dedicated to professional development and cultivating an environment of continuous learning and growth.

Our team of employees operates across all provinces. We are agile and ready to make an impact. We seek creative problem solvers who care about the work they do with an emphasis on robust governance, risk management and compliance.

The Opportunity

The Administrative Assistant provides confidential administrative support primarily to the President & CEO and to the rest of the Executive Management Team as needed. They act as a link between the executive and other parties, provide full administrative support to the executive and is responsible for maintaining executives’ office records. This individual has the ability to demonstrate a standard of excellence, enjoys challenges and is results-driven. The incumbent must also be highly motivated and demonstrate the ability to use his/her own initiative.

Key Responsibilities

• Provide administrative support by managing the logistics of the President & CEO’s calendar and schedule, organize meetings, make travel arrangements; follow up on issues, tasks and assignments; consolidate and prepare documents and presentation materials and screen/respond to incoming routine correspondence, inquiries and phone calls;
• Support the operation of the Corporate Secretary’s office and coordination of Board and Committee meetings of the Blue Cross Life Insurance Company by providing assistance with the preparation and distribution of documentation and organization of meetings;
• Manage strategic, confidential and sensitive materials;
• Review and approve standard departmental expenditures, maintain filing records; and
• Assists with planning and organization of regular offsite business meetings and client events, including arrangements with offsite facilities.

Qualifications

Education: College secretarial diploma or equivalent.

Work Experience: Relevant experience in an administrative role or function

Other Qualifications: Due to our contractual obligations, the incumbent must be a Canadian citizen and receive enhanced reliability security clearance.

Computer Skills: In-depth knowledge of MS Office products (including MS Word, Excel, PowerPoint and Internet). Knowledge of WebEx Meetings and SharePoint would be considered an asset.

Language Skills: Bilingualism is an asset (French and English).

Core competencies

Communication Skills: Communicates clearly and confidently, verbally and in writing, to a variety of audiences and demonstrates the ability to tailor information and delivery to suit the nature of the material, audience and situation.

Customer Orientation: Enjoys working hard; is action oriented and full of energy for the things he/she sees as challenging; is dedicated to meeting the expectations and requirements of internal and external customers and relates well to all kinds of people.

Execution and Organizational Skills: Organizes work and info in a well thought out manner to deliver on specific tasks and milestones to meet deadlines; can quickly sense road blocks in accomplishing a goal and what it will take to eliminate these roadblocks while creating focus.