ADS Level 5 - Administrative Assistant - Faculty of Indigenous Knowledge, Education, Research, and Applied Studies (IKERAS)

The successful candidate must possess cultural competencies and a general knowledge of Indigenous protocols and ways of knowing. First Nation, Métis, or Inuit community membership and / or Mi’kmaq language proficiency would be an asset.

RESPONSIBILITIES:

• Provide reception duties for the Faculty of IKERAS, which includes but not limited to: greeting the public, screening calls, distributing in-coming and out-going mail and answering or re-directing queries by phone and email
• Maintain and organize the reception area in Faculty of IKERAS
• Monitor the faculty website to ensure it is updated and accurate
• Liaise and work with academic and support departments across campus
• Organize meetings, book rooms, prepare agendas, record, and distribute minutes
• Maintain updated lists of committee memberships and provide support to committees
• Submit and follow-up on maintenance requests
• Monitor schedules and appointments; book travel and prepare itineraries
• Prepare and monitor requisitions for payment
• Assist with preparation of forms and documents for the undergraduate programs and MPHEC requirements
• Maintain filing systems
• Order and maintain departmental supplies
• Monitor and schedule the maintenance of general office equipment
• Answer student inquiries with respect to programs, course offerings, and timetable
• Maintain up to date distribution lists and the Faculty of IKERAS directory
• Coordinate the collection of course outlines
• Assist and coordinate the organization of conferences, workshops, and other special events and activities organized through the Faculty of IKERAS
• Prepare paperwork for faculty, staff, and student hires
• Organize the hiring of student markers
• Assist with the space allocation within the Faculty of IKERAS
• Monitor, publish, and coordinate on all social media platforms for the Faculty of IKERAS
• Coordinate, administer and distribute student opinion of teaching surveys
• Other duties as assigned or required

• Grade 12 graduation and successful completion of a two-year post-secondary program in a related area, with a minimum of two years relevant work experience
• Excellent knowledge and skills in word processing, email, internet searching, database management and spreadsheets (Microsoft Office Suite and Google Docs)
• Demonstrated knowledge and cultural competencies including Indigenous ways of knowing and protocols
• Demonstrated knowledge and confidence using social media platforms (Facebook, Twitter & Instagram) to help manage the Faculty of IKERAS online presence and posts
• Strong interpersonal, organizational, communication and office management skills with attention to detail
• Must be able to work independently and as part of team and take initiative where appropriate
• Demonstrated ability to maintain co-operative and respectful interpersonal relationships in a diverse and inclusive environment
• Demonstrated ability to multitask, prioritize work, and function professionally in a high-pressure, deadline and deliverables-oriented environment
• First Nation, Métis, or Inuit community membership and / or Mi’kmaq language proficiency would be an asset
• Familiarity with UPEI’s regulations and policies will be considered be an asset