Admisitrative Assistant

仕事内容

• Perform standard Reception Duties – ie: greeting visitors, answer/direct telephone calls, copying, shipping/receiving, mail, tidiness of areas, creating/maintain staff access cards, etc.
• Maintaining/ordering general office supplies, business cards
• Generation of financial reports in PeopleSoft
• Invoice/P-card coding, scanning, approval. Maintain AP Tracker Expense Spreadsheet.
• Create Purchase Orders and set up vendors/suppliers
• Assist with travel arrangements, set up of conference rooms for visitors/in-house meetings, arranging/picking up lunch (car required)
• Maintain attendance tracking of staff on shared calendar, maintain phone list
• Arrange Cell Phones for issue/replacement for staff
• Assist with month end Sales-Marketing Reports
• Arranging staff events – ie: Christmas Party, summer bbq, townhall meetings, etc
• Liability/WCB Insurance requests
• Send out Labels, cheques, etc
• Tracking of Fleet Vehicle Mileage, insurance renewal and Treo bills