Administrative Assistant, Senior Strategic Partnerships

LifeLabs is the largest community diagnostics laboratory in Canada, serving the healthcare needs of Canadians for over 50 years. Our team members are truly centred around our customers, and we know that behind every lab requisition, sample being tested, or investment in technology is an individual and their family counting on us.

Consistently named one of Canada’s Best Employers by Forbes, LifeLabs has also been recognized for having an award-winning Mental Health Program from Benefits Canada. The passion and commitment of over 6,000 diverse and innovative team members unites and motivates us to ensure our customers receive high quality tests and results that they can trust. Agile, customer-centred, caring and teamwork: we live these values every day in what we do to support our customers and healthcare providers, driving forward our vision of empowering a healthier you.

Reports to: VP BC Government Markets

Purpose of the Role:

The Senior Administrative Assistant, Strategic Partnerships at LifeLabs supports multiple Vice Presidents and Directors by managing their schedules, coordinating meetings and travel, and handling various administrative tasks. This role is integral to the smooth operation of the teams that report to the Vice Presidents, ensuring, efficient communication and organization within the office.

Accountabilities:

• Extensive calendar management - coordinating meetings with internal and external partners, managing travel arrangements for the Vice Presidents and Directors.
• Preparing meeting agendas, taking meeting minutes and coordinating follow up on action items to drive accountability within each team and support achieving organizational priorities.
• Coding and tracking invoices, POs and expenses and submitting them for payment in timely manner according to LifeLabs policies procedures using Oracle.
• Planning and coordinating large business meetings/events, both on and off site, including managing location booking, catering, guestrooms and other meeting resources.
• Developing and maintaining online filing systems for government reports, research for special projects, creating reports, and preparing presentations.
• Coordinating, tracking and identify community engagement activities in BC in support of the VP of BC Government Markets (e.g. sponsorships, fundraisers, galas etc.).

Minimum Hiring Requirements:

• Post-secondary education preferred (college, university degree)
• Advanced skills with MS Word, Excel, and PowerPoint

This is a hybrid role.

Hiring Range:46,700 - 59,500

The hiring range has been established, however, the final salary recommendation will be determined based off the level of experience, education requirement, external market conditions and internal equity.

Employee Benefits:

In this position, you will be eligible to participate LifeLabs’ group benefits plan which is available to LifeLabs employees in accordance with the terms and conditions of those plans.

Retirement Savings Plan:

The LifeLabs plans provide members with an easy way to save for retirement. By participating in the plan, you receive contributions made to your account on your behalf from LifeLabs.

Vacation Entitlement:

In this position, you will be entitled to vacation. We promote a healthy work-life balance and expect your full vacation to be taken each year.

Employee Wellness:

LifeLabs offers an award-winning Wellness Program focused on supporting your total health and well-being under our physical, emotional, and financial wellness pillars. We have been recognized in the industry for our focus on mental health supports.

Employee Giving program:

Designed to support any employee who donates, fundraises or volunteers for a Canadian Registered Charity or Non-Profit Organization.

In addition, LifeLabs offers professional development and membership reimbursement, access to preferred rates and discount programs - WorkPerks, Home and Auto Insurance, Costco Membership, etc. - and Optional Health-related Benefits.

We are committed to the ongoing development of our diversity, equity, and inclusion (DEI) program and have taken steps to strengthen our commitment to our team members and customers, to challenge ourselves to act with courage and integrity, and to create an environment where people can be their true selves.

At LifeLabs, we know that we are Stronger Together and that we will benefit from the unique perspectives and experiences that each team member offers.

Make a difference - join the LifeLabs team today!

At LifeLabs, we strive to create an inclusive and equitable workplace where our team members and the communities we serve feel accepted, valued, and respected.

In accordance with LifeLabs’ Accessibility Policy, the Accessibility for Ontarians with Disabilities Act, and the Ontario Human Rights Code, accommodations are available by request for candidates taking part in all aspects of the recruitment and selection process. For a confidential inquiry or to request an accommodation, please contact your recruiter or email careers@lifelabs.com.

Vaccinations are highly encouraged at LifeLabs’. Vaccinations may be mandatory for selected employees if regulated by provincial or regional governments, or through employer-led vaccination policies in the facilities we service. Please ensure you ask if this position requires the successful candidate to be fully vaccinated with the current Government approved COVID-19 vaccinations.