Administrative Assistant

仕事内容

Why join us?

Are you looking to join an innovative, global real estate company who builds communities and connects people to exceptional places? If so, we would love to tell you our story.

At Oxford, our culture is truly one of a kind. Across business lines and around the world, we embrace the complex and tackle opportunities with speed and agility. We are ambitious and humble, forward looking and service-focused. We get stuff done, and have fun doing it! We take great pride in contributing to the communities where we live. We believe that what is good for the environment is good for business. Together we deliver exceptional experiences to our over 2 million daily customers.

We are looking for a personable and highly motivated individual, a strong performer who is diligent and accurate in their work, and someone who can multi-task. If this is you, please apply to join our team!

You will be a key member of an engaged, high-reaching team—part of a world-class, winning culture that prioritizes people development and focuses on long-term growth. We take great pride in owning the industry by earning respect through every interaction, every day. We go above and beyond to protect and grow relationships by anticipating needs, being transparent and conscientious, and valuing customers as genuine partners.

As a member of this team, you will be responsible for
PROPERTY ADMINISTRATIVE SUPPORT

• Processing of invoices (through Basware), including coding verification, capital, and leasing payments (verification of information in Procore and in collaboration with project managers and vendors).
• Management of purchase order system.
• Prepare and report on monthly/year-end accruals (including backup).
• Vendor Management (set up and Contractor Check compliance)
• Other administrative supports including but not limited to maintaining customer information database, documents, CRMs, etc.
• Maintain central tenant filing system and administrative files.
• Assist in maintaining listings and documentation relating to bike parking, customer mailboxes and other customerss

GENERAL ADMINISTRATIVE

• Respond to tenant inquiries.
• Assist in coordinating /ordering office/kitchen supplies for site teams as approved by Operations and Property Managers. OFFICE SUPPORT
• Provide admin support to office reception, the property team, and other departments as the need arises.
• Provide coverage for office reception.

To succeed in this role, you:

• Have a high school diploma. A diploma or certificate in Business Administration/Administrative Assistant is preferred.
• Have a minimum of 3 years of experience in an administrative role.
• Have strong skills in the use of MS Office programs (Word, Excel, PowerPoint, Outlook, Teams).
• Are independent and self-motivated - able to work with minimal direction.
• Have excellent planning, prioritization and time leadership skills and willingness to take ownership of tasks.
• Have proven accuracy skills with high attention to detail.
• Have excellent communication skills both written and oral.
• Are deadline orientated – able to work under pressure to meet the deadline.
• Are a strong team player.
• Note: experience with JD Edwards is an asset

Our story:
Oxford Properties Group (“Oxford”) is a leading global real estate investor, asset manager and business builder. It builds, buys and grows defined real estate operating business with world-class management teams. Established in 1960, Oxford and its portfolio companies manage approximately C$70 billion of assets across four continents on behalf of their investment partners. Oxford’s owned portfolio encompasses office, logistics, retail, multifamily residential, life sciences and hotels; it spans more than 150 million square feet in global gateway cities and high-growth hubs. A thematic investor with a committed source of capital, Oxford invests in properties, portfolios, development sites, debt, securities and real estate businesses across the risk-reward spectrum. Together with its portfolio companies, Oxford is one of the world’s most active developers with over 100 projects currently underway globally across all major asset classes. Oxford is owned by OMERS, the Canadian defined benefit pension plan for Ontario’s municipal employees.

For more information on Oxford, visit www.oxfordproperties.com

OMERS is committed to having a workforce that reflects the communities in which we live and work. We are an equal opportunity employer committed to a barrier-free recruitment and selection process. At OMERS inclusion and diversity means belonging. How we create a sense of belonging is through our employees and our vast network of Employee Resource Groups. Whether you are passionate about gender, pride, or visible minorities, we have groups that are focused on making a difference in all of our lives.

Vaccination Policy

At OMERS and Oxford the office or worksite is our primary place of work. We are committed to providing work environments which promote the health, safety and well-being of all employees in accordance with public health regulation and guidance. Accordingly, employees are required to provide evidence of full vaccination or have an approved exemption.