Administrative Assistant

Location: Montreal, Full Time, Mid-Senior Level Experience

Who we are:

Valnet Inc. is a digital media company that specializes in content distribution. Valnet has rapidly grown to become a leader and global trendsetter in content creation and distribution.

A place of cutting edge innovation and fierce digital content experts, Valnet is taking editorial and video publishing to the next level. Our overarching vision and mission statement: distribute editorial and video content to millions of viewers daily across our websites, YouTube Channels, and Social Media platforms.

The Position:

We are looking for a dynamic Administrative Assistant. This person will provide executive support in a one-on-one working relationship with our upper Management. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Responsibilities:

• Manage executives calendars, travel schedules, and all communications related to meetings, conference calls, invitations, and interviews.
• Coordinate meetings, document outcomes, and ensure follow-up on action items.
• General administrative tasks (e.g., taking detailed notes, preparing meeting materials, expense reporting) and special projects with constantly moving priorities.
• Coordinate travel – domestic and international; handle logistics and respond to changing schedules with ease.
• Manage the purchasing and invoice process for executives. Handel larger purchases of any kind.
• Oversee AR/AP.
• Negotiating vendors of any sort.
• Locating resources for special projects.
• Ongoing Property Management tasks.
• New properties and investments (Research to acquisition).

Requirements:

• 
  Experience supporting senior-level executives, within a high-growth company (An Asset).
• You have attention to detail in all aspects of responsibilities.
• Drivers License.
• You take initiative and work independently while supporting company executives.
• You are a team player with a can-do attitude.
• Strong working knowledge of the Microsoft & Google suite of programs and the ability to handle complex and extensive scheduling.

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