Administrative Assistant - Human Resources

Let us welcome you home.

Optima Living operates Independent Living, Assisted Living, Supportive Living and Memory Care communities in Alberta and British Columbia. Our communities are among the best places to live in Western Canada.

Our Vision: For every person to feel at home.

This is truly supported by our credo. “Let us welcome you home.” All of us here feel it is an honour to work with our residents and we advocate a resident-centered approach where the Resident, is the focus of all our endeavours.

Reporting to the General Manager, the Human Resources Administrative Assistant performs a variety of human resources, and administrative tasks.

Responsibilities:

• Supports recruitment through posting vacancies internally and externally, applicant prescreening, reference checks, requesting of offer letters, new hire paperwork
• Prepares agendas and minutes for a variety of meetings in support of the care home
• Ensures team member files are maintained and in compliance with legal requirements
• Prepares and submits necessary documentation to support the accurate production of payroll
• Prepares documentation as requested to support management.

What you need to succeed:

• Demonstrated experience in a confidential administrative role, HR experience preferred
• Demonstrated organizational abilities and abilities to prioritize and meet deadlines
• Strong working knowledge of MS Office applications is required
• Excellent interpersonal and strong communication skills, both oral and written
• Effective problem-solving skills and solution focused approach
• Highly organized in prioritizing work and consistently meets deadlines within a fast paced, high volume work environment
• Excellent attention to detail
• Must be a self-starter with the ability to work in a collaborative team-based environment

Conditions of Employment:

• Completion of First Aid
• Clear Police Information Check
• Clear Vulnerable Sector Check
• COVID-19 vaccination proof. This requirement may be waived if you have received an exemption through the provincial government.

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