Safety, Security and Compliance Administrative Assistant

WHAT YOU WILL DO

Reporting to the General Manager, SMS Safety you will be responsible to provide general office administrative and operational support for the department. This may include document and presentation preparation, minor computer and technical support, and coordination of all office equipment needs.

RESPONSIBILITIES INCLUDE:

• Typing of letters and memos including agenda preparation; minutes
• Drafting correspondence
• Calendar management for department leadership (and follow-up)
• Create & maintain spreadsheets for various projects
• File and records management (e.g. project documentation, invoice tracking, etc.)
• Care and servicing of office equipment, including justification to order new equipment or furniture
• Complete expense claims for Director/Senior Director
• Desktop publishing for necessary documents (e.g. Brochures, manuals, slide presentations for board/management meetings, public meetings, etc. And miscellaneous projects)
• Department budget and expenditures tracking related to O&M and capital charges. Track purchase orders, order entries, and invoices. Verification of invoices, ensure proper charging, clarifying incorrect invoice amounts and confirming correct coding.
• Order supplies for department
• Plan and coordinate special events

WHAT YOU BRING

• Previous administrative experience and/or equivalent
• Advanced knowledge of various conventional and specialized computer software (Windows OS, MS Office, GroupWise, PowerPoint, Photoshop, Internet, etc.)
• Multi-line phone system
• Recording and transcribing minutes
• Office management (workflow; inventory ordering, sourcing special orders)
• Experience in use of discretion, confidential information management
• Technical and business writing skills; editing; proofing; data base record maintenance
• Strong organizational and supervisory skills
• Mindfulness to stay on-task amid regular interruptions
• Excellent interpersonal skills
• Must be able to obtain and maintain a restricted area identification card (RAIC)

OUR VALUES:

We are ACCOUNTABLE.We take ownership and step up to get the job done.

We are CUSTOMER-FOCUSED.We consider the customer in all that we do.

We are COLLABORATIVE.We are stronger when we reach out and work as a team.

We are RESILIENT. We are able to withstand or recover quickly from difficult conditions.

We are CREATIVE. We strive to find new and better ways of doing things.

Are you looking for the journey of a lifetime? One that’s focused on creating effortless and memorable experiences for millions of guests and travelers each year.