Receptionist

Position Summary

Serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications system.

Duties & Responsibilities

Office Management

• Perform reception duties by meeting and greeting clients and visitors and managing all phone calls and mail as may be needed from time to time.
• Perform general clerical duties including but not limited to photocopying, scanning, mailing, arranging for courier services etc.
• Order and manage office supplies and replenish supplies.
• Managing incoming and outgoing mail and couriers.
• Coordinate lunches for Executive team (CEO, President, CFO & Managing Director) on a daily basis.

• Order and coordinate lunches for Board meetings, client meetings and Executive ad hoc meetings
• Organize the monthly company lunch
• Reconcile Executive spend visas (Canadian & US)
• Manage Executive Personal Expense Reports
• Manage and submit WSIB, WCB and Certificate of Insurances for the Finance Department
• Book employee hotel stays

Ad-Hoc Work

• Performs other related duties as assigned.

Qualifications

• A post-secondary degree/diploma in business or comparable experience.
• Previous administrative experience in a small to mid-size entrepreneurial environment.
• Exposure to travel bookings is a definite asset.

Core Competencies

• High energy with a “sense of urgency” and a “take charge” attitude.
• Excellent communication and interpersonal skills.
• A demonstrated ability to operate with grace under pressure.
• Demonstrate sound judgement – an ability to weigh information and decide on the most appropriate course of action.

• Thorough knowledge of the company’s Human Resources practices.

Working Conditions

• Office environment.

• Some duties may be required outside of the office.