Manager, Budget and Planning

☞ Douglas College

Visualizza: 168

Giorno di aggiornamento: 29-05-2024

Località: New Westminster British Columbia

Categoria: Contabilità / Auditing Consulenza / Servizio Clienti Finanza / Banca / Azione Risorse umane Consiglio di amministrazione

Industria: Education

Tipo di lavoro: Full-time

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Contenuto del lavoro

Work Arrangements
Regular hours of work are 8:30 am to 4:30 pm, Monday to Friday. Occasional travel between Douglas College’s locations as required.

Douglas College (DC) is committed to supporting a healthy work/life balance for Employees. As per the DC Administration Policy A70 Work from Home, College employees may be eligible to work from home on a part-time basis, subject to operational requirements and approval by their Responsible Administrator (RA).

What Douglas Offers

DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best colleges even better.



The Role
Reporting to the Associate Director, Budget and Planning, the Manager, Budget and Planning leads the preparation of Douglas College’s (College) annual budget, forecasts, financial and enrolment analyses, and program costing. This position is responsible for the development, implementation and review of College budget and forecasts; the preparation of internal and external budget and forecast reports. This position provides guidance to all departments the College in the development of their budget and management of their financial resources.
The Manager, Budget and Planning also supports the Associate Director, Budget and Planning, in meeting the fiduciary duties of the Board’s Audit, Finance and Investment Committee.

Responsibilities
Under the direction of the Associate Director, Budget and Planning, the Manager, Budget and Planning is responsible for:

Budgeting and Planning

  • Coordinates and produces timely and accurate operating and capital budget, and the development of multi-year forecasts to project future financial performance to ensure the College’s ability to meet its strategic objectives.

  • Works with and provides guidance to College management to ensure quality and timely preparation of budget and forecasts.

  • Ensures all activities proceed according to approved financial plans and that appropriate controls are in place to ensure appropriate approvals and accountabilities.

  • Continuously reviews, analyzes, and monitors budget for the ongoing financial performance of the College.

  • Keeps apprised of regulatory and reporting requirements relating to budget and forecasting, and implements appropriate changes to procedures and processes to ensure compliance.

  • Ensures strong systems of controls within complex data models. Applies best practices of model creation supported by detailed documentation.

  • Develops and implements new methods, policies and procedures to improve efficiencies, establish best practices and standardization for budgeting, financial management, and improved internal financial controls within the College.

Financial and Enrolment Reporting

  • Participates in the preparation of four-year forecasts and enrolment reports for the Ministry of Advanced Education and Skills Training (AEST).

  • Proactively works in collaboration with the Financial Reporting and Operations team to ensure all reports are prepared in compliance with generally accepted accounting standards (GAAP), Public Sector Accounting Standards (PSAS) and regulations applicable to the BC public sector.

  • Interprets financial, enrolment, and operational data. Designs tools and reports to improve financial oversight and management of College activities.

  • Assists with the monitoring of relevant KPIs for the College and College departments.

Leadership and Administration

  • Leads and supervises unionized support staff including recruitment and selection, training, performance planning, evaluating and disciplining where appropriate.

  • Provides training, training opportunities and guidance to staff to enable them to perform their job duties and stay current in their position.

  • Directs professional development and continuous improvement in each of their direct reports.

  • Establishes clear performance expectations for each direct report to ensure the realization of the strategic and operational objectives.

  • Contributes to effective employee and labour relations by administering the collective agreement, representing management in the grievance process and consulting with Human Resources regarding collective agreement interpretation, as appropriate.

  • Ensures that direct reports are adhering to policies and procedures, and meeting service excellence standards.

  • Establishes annual performance goals in conjunction with the Associate Director, Budget and Planning; reports on progress against those objectives semi-annually and annually; conducts a parallel performance management process with own direct reports. Establishes a high personal standard of performance by actively participating in relevant educational seminars and training programs.

  • Completes training in support of College policies and strategic objectives. These may include cybersecurity, financial forecasting, business intelligence, data analysis, supervision, performance management, internal controls, data governance, employee training programs, enterprise risk management, ethics, and environmental and social corporate responsibility.

  • Monitors and upholds adherence to the College’s financial management policies, procedures and processes to ensure accuracy and quality of financial information.

  • Recommends improvements to address changes in the risk level arising from changes to both internal and external environments.

  • Ensures best practices in the budgeting and planning functions of the department.

  • Participates in the development of financial policies, accounting guidelines, and standard operating procedures (SOP).

  • Participates in the College’s strategic plan initiatives and business projects that affect the Manager, Budget and Planning’s scope of responsibility. Develops a solid understanding of business objectives and ensures that business decisions are in alignment with College policies and objectives.

  • Provides explanations and analyses as requested to the Associate Director, Budget and Planning, to support their oversight responsibilities and develops reports to meet business objectives.

  • Develops and maintains key internal relationships to ensure service excellence standards are provided to internal clients.

  • Develops and maintains key internal relationships and ensures service excellence standards are provided to internal clients.

  • Liaises and maintains positive relationships with AEST, Statistics Canada, and other external contacts. Collaborates with sector peers to share knowledge and exchange best practices.

  • In absence of the Associate Director, Budget and Planning, may assume the responsibility of Acting Associate Director, Budget and Planning in their absence.

Data and Information Integrity

  • Supports the effective and efficient use of the College’s financial and enrolment reporting systems, which systematically and accurately records and reports transactions in accordance with legal and regulatory requirements.

  • Adheres to the College’s Records and Information Management (RIM) policy.

  • Provides training for FAST and Banner to employees.

  • Participates in decisions involving ERP maintenance, upgrades, new module implementation, and future projects. Actively contributes to needs requirements, software evaluation, testing, and implementation.

Other related duties

  • Performs other related duties as required.


To Be Successful in this Role You Will Need
EDUCATION,EXPERIENCEANDSKILLS

  • A university degree from a recognized institution combined with a CPA designation, current and in good standing with CPA Canada.

  • Minimum of five (5) years of relevant experience in a mid to senior-level financial position in areas of budgeting, planning, financial reporting, and analysis.

  • An equivalent combination of education and experience may be considered.

  • Demonstrated ability to supervise and lead including the ability to mentor and develop staff, train employees and organize and assign work.

  • Minimum two (2) years of supervisory experience required in a unionized environment, preferably in a public sector entity.

  • Knowledge of budget development, financial accounting, forecasting, financial management, internal control systems, and generally accepted accounting principles.

  • Advanced proficiency in spreadsheet and relational database software (e.g., Discoverer/Tableau) to compile, quantify and illustrate complex financial and non-financial reports.

  • Strong technical abilities and financial systems experience, including Microsoft Office, and ERP systems (e.g. Banner). Millennium FAST would be an asset.
  • Able to design, implement and evaluate complex financial and non-financial data, reporting methods, and procedures.

  • Excellent communication skills (oral, written, and presentation).

  • Strong problem-solving and analytical skills.

  • Strong organizational and prioritizing skills and the ability to work well and make decisions under pressure and meet tight deadlines.

  • Able to establish and maintain effective working relationships with all College personnel and the external community.

  • Able to be a team player with excellent interpersonal skills.

  • Ability to exercise discretion, judgment and confidentiality.

LEADERSHIPCOMPETENCIES

  • Communications Skills- Possesses strong communication skills, both verbal, and written and expresses thoughts in an organized, concise manner. Actively listens to the issues of others in a manner that elicits cooperation and support.

  • Technical Knowledge– Continuously seeks to stay current and be at the leading edge in their field and is committed to continuous learning; is self‐motivated and self‐directed, being able to work independently with a sense of urgency to task completion.

  • Innovative & Entrepreneurial Approach– Seeks out possibilities, develops new ideas, and effectively moves them forward. Is creative, innovative, and takes advantage of opportunities, while recognizing the necessity of working with limited resources and in alignment with the strategic directions of the College.

  • Service Focused– Anticipates, responds, and attends to the needs of employees and other internal and external customers of the department and organization.

  • Organizationally Astute– Is diplomatic and tactful; non-confrontational; recognizes internal and external sensitivities; has an intuitive ability to read the political implications of recommendations and actions; uses sound judgment.

  • Energetic and Adaptable– Is prepared to take on longer-term initiatives and does so with enthusiasm; can adapt to new and changing situations; able to alter course/direction when necessary; enjoys and embraces new challenges. Flexible; able to deal with stress effectively.
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Scadenza: 13-07-2024

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