Alternate Company Security Officer

The opportunity

We are looking for an Alternate Company Security Officer to work under the HR enablement umbrella as part of the Canada Talent Team. The Alternate Company Security Officer (ACSO) supports the Federal security clearance process, including the processing of high volume security clearances, monitoring progress of new, expiring and terminated clearances, raising concerns/issues to Company Security Officer (CSO) and/or Government Public Sector (GPS) leader, protection of personal information, training ACSOs, identifying process improvements and changes to Public Services and Procurement Canada (PSPC) policies and procedures and correspondence with PSPC. This role requires internal and external facing relationships and will have significant interaction with new joiners, employees, Partners, and other HR clients.

Your key responsibilities

• Ensure compliance pertaining to company security and controlled goods program.
• Management of the Federal security clearance process, including the processing of high volume security clearances, monitoring progress of new, expiring and terminated clearances, raising concerns/issues to CSO and or GPS leader, protection of personal information, training ACSOs, identifying process improvements and changes to PSPC policies and procedures, and correspondence with PSPC.
• Participates in Canadian Industrial Security Directorate (CISD) inspections and, as needed, act as lead EY representative in Ottawa during inspections.
• Oversight and management of the Secure room – proper management of the Secure room, its use and the data stored within it, is critical to complying with the requirements of EY’s Facility Security Clearance (FSC) and Document Safeguarding Capabilities (DSC) (which allows EY to maintain Government contracts at the Secret level) including maintaining the Visitor, Access, Media and Data control Logs.
• Coordinates with engagement leaders on which employees require access to Protected/Classified information, assets, or Protected/Classified work sites and ensuring that accurate and complete personnel security screening documentation is submitted for such employees.
• Provides change of circumstance reports for personnel regarding their security screening status as outlined in the Industrial Security Manual (ISM).
• Where necessary, arranges Resolution of Doubt interviews with/for employees.
• Ensures that employees receive a security briefing upon notification of having been granted a Reliability Status or Security Clearance.
• Ensures the Security Screening Certificate and Briefing Form (TBS 330-47) is submitted in order to terminate the Reliability Status or Security Clearance of those employees who no longer require access to Protected/Classified information and assets or controlled sites in accordance with contractual requirements.
• Ensures that only personnel who have been security screened to the appropriate level and who have a need-to-know have access to Protected/Classified information and assets or controlled sites in accordance with contractual requirements (ie. Secure room in Ottawa).
• Maintains a current list of security screened employees.
• Ensures that personnel security screening files are properly safeguarded.
• Ensures the proper completion of Request for Visit forms.
• In the case of FSCs, ensuring that all the organization’s Key Senior Officials (KSOs), Company Security Officers (CSOs) and ACSOs are cleared to the highest level of access required.
• Informs the ISP prior to any physical move or new construction which could affect the safeguarding of Protected/Classified information or assets.

Skills and attributes for success

• Excellent interpersonal and teamwork skills with a customer focus
• Strong attention to detail
• Ability to pull together data from a variety of sources, generate reports and conduct base level analysis. Must be able to make recommendations to business leaders based on information in data
• Ability to remain efficient and extremely organized while handling a high volume of work
• Ability to prioritize and execute multiple tasks
• Strong communication and listening skills
• Demonstrated initiative and ability to seek out answers to questions and problems
• Extremely trustworthy and capable of handling highly sensitive and confidential information
• Ability to learn new applications and techniques quickly and effectively

To qualify for the role you must have

• A Bachelor’s degree or a certificate in Human Resources (or a related field). Equivalent experience will also be considered.
• 2-3 years experience in Security Operations or other work with Security Clearances.
• Strong PC proficiency including MS word, Excel and PowerPoint.
• Ability to obtain Canadian Secret Level Security Clearance.

Ideally you will also have:

• Secret level Security Clearance is a strong asset.
• Bilingual (French/English), both spoken and written is an asset but not a requirement.
• Designated Official (DO) under the Controlled Goods Program (CGP) is an asset but not required.

What we offer

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. In addition, our Total Rewards package allows you decide which benefits are right for you and which ones help you create a solid foundation for your future. Our Total Rewards package includes a comprehensive medical, prescription drug and dental coverage, a defined contribution pension plan, a great vacation policy plus firm paid days that allow you to enjoy longer long weekends throughout the year, statutory holidays and paid personal days (based on province of residence), and a range of exciting programs and benefits designed to support your physical, financial and social well-being. Plus, we offer:

• Support and coaching from some of the most engaging colleagues in the industry
• Learning opportunities to develop new skills and progress your career
• The freedom and flexibility to handle your role in a way that’s right for you

Diversity and Inclusion at EY

Diversity and inclusiveness are at the heart of who we are and how we work. We’re committed to fostering an environment where differences are valued, policies and practices are equitable, and our people feel a sense of belonging. From our actions to combat systemic racism and our advocacy for the LGBT+ community to our innovative Neurodiversity Centre of Excellence and Accessibility initiatives, we welcome and embrace the diverse experiences, abilities, backgrounds and perspectives that make our people unique and help guide us. Because when people feel free to be their authentic selves at work, they bring their best and are empowered to build a better working world.