Human Resources Services Assistant

Job content

Human Resources Services Assistant

Department:Human Resources
Competition #:23-SS-32
Campus:South – Windsor
Classification:Support Staff
Posting Type:Internal/External
Pay band:F
Status:Full-Time
Hourly Rate:$28.56 to $33.11
Position Testing:No
Hours Per Week:35 hours, Monday to Friday, 9:00am – 5:00pm
Clerical Testing:Yes
Start Date:As soon as possible
Closing Date:Friday, July 28, 2023 at 4:30pm

St. Clair College is seeking an experienced and motivated professional who shares our commitment to quality and student success.

POSITION SUMMARY:
The incumbent is the main contact for college staff and the general public regarding human resource related issues and activities. The incumbent books appointments, relays calls and provides factual information in a customer-service oriented manner. Provides administrative support to all the team members in Human Resources. Assists with People Soft data entry, compiles data and liaises with admin assistants and/or managers to ensure accuracy of information and assists with Partial Load Benefit sign ups/changes, part time employment contract entries. The incumbent provides support to the recruitment process (full, part-time and general call), including drafting postings from the Staff Requisition and Position Description Form contents, maintenance of recruitment website and database information;
Maintains departmental files, Clerical Pool files, administers clerical and job specific testing, prepares letters for unsuccessful candidates and is responsible for related record keeping. The incumbent will also schedule and record monthly meeting minutes for the Part-time Union College Campus Committee and on occasion acts as a backup for the HRIS Officer when needed.

CORE DUTIES & RESPONSIBILITIES
Recruitment Assistance 40%

• Acts a liaison with hiring managers, President’s Office, applicants and job posting sites, testing software site.
• Opening and maintaining competition file records. Maintains electronic records database of all competitions.
• Drafts correspondence for manager regarding outcome of competitions to candidates.

General HR Office Duties 25%

• Responds to a wide variety of telephone, email and in person inquiries from college staff and members of the general public for human resources/general information.
• Sets appointments for staff with department managers and support services officers.
• Refers to other departments or individuals as appropriate.
• Daily data input into client service database.
• Maintains efficient office systems and procedures, including an accurate and reliable record and retrieval (filing) system all full-time files and Clerical Pool files.
• Administers Clerical Pool testing and job specific testing, maintains electronic testing database.
• Regularly updates Human Resources forms and ensures relevance and accuracy of information.
• Assists with Human Resources Departmental workload, e.g., correspondence, resume log, mail, work orders, IT requests, purchase requisitions, office supplies ordering and other departmental correspondence/ spreadsheet processing as required. Ensures a welcoming appearance of the main office area and other

Departmental tasks, as required.

Part-Time Employment Contracts/Partial Load Benefit Sign Up 25%

• Responsible for the first steps in processing, on a time limited basis, all part-time Employment Contracts, which include new hires, promotions, extensions, transfers, rollovers etc.

Back-up to Human Resources 5%

• During peak and vacation periods the incumbent provides back-up to the HRIS Officer, Benefits Officer, etc.

Other duties as assigned 5%

MINIMUM QUALIFICATIONS
EDUCATION
The ideal candidate must possess a minimum of a 3-year diploma/degree in Human Resources, Business Administration, or equivalent. A CHRP designation would be considered an asset.

EXPERIENCE
The ideal candidate must possess a minimum of 2 years’ experience in a busy secretarial position dealing with a variety of clients is required for success in this position and/or applicable education or experience. Attention to detail with strong accuracy, data entry and computer skills. Knowledge of the Freedom of Information and Protection of Privacy Act (FIPPA) essential. Human Resource experience is a definite asset.

In order to be considered, internal applicants must be in good standing as defined in the College’s Recruitment & Selection Policy.

ANALYSIS & PROBLEM SOLVING

• Partial Load Employee does not get coverage for benefits. Processes part-time contracts.
• Administering tests related to job competitions.
• Need for immediate posting.

PLANNING/COORDINATING

• Planning for major full-time recruitment activities.
• Preparation for major influx of part-time contracts.
• Back-up Benefits Officer.

Please forward your resume quoting the competition # by online application at https://www.stclaircollege.ca/careers/apply.  This link includes those who have worked for the College within 1 year of this posting.  Resumes must be received prior to the closing date and time.

All active internal applicants MUST apply through the St. Clair College online application

system:https://intranet.stclaircollege.ca/human-resources/job-application-form.html

St. Clair College is committed to workplace diversity and provides accommodations to applicants with disabilities throughout our hiring process. If you require an accommodation, please contact Human Resources.

Job Types: Full-time, Permanent

Salary: $28.56-$33.11 per hour

Benefits:

• Extended health care

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Windsor, ON N9G 3C3: reliably commute or plan to relocate before starting work (required)

Education:

• DCS / DEC (preferred)

Experience:

• administrative: 2 years (preferred)

Licence/Certification:

• CHRP or CHRL (preferred)

Work Location: In person

Application deadline: 2023-07-28