Human Resources Assistant

Job content

About Home Base Yellowknife

At Home Base Yellowknife we are dedicated to supporting youth. All youth deserve access to safe and supportive housing. We maintain a culturally inclusive and safe space within the community; work collaboratively with Yellowknife organizations and services to provide safe and supportive programs and provide a safe, inclusive and diverse working environment for staff who are provided training and professional development opportunities to meet the unique needs of our youth. Home Base is a not-for profit organization.

Resume and Cover letter required for application to be complete

Role Summary

Home Base programs support youth to achieve increased independence, reconnection with family and/or important people in their lives, and to function more successfully in the community, while residing in a safe and supportive housing environment.

Home Base is seeking experienced, dynamic and motivated individuals to fill a flexible part-time position of Human Resources Assistant.

The Human Resources Executive Assistant plays a vital role in supporting the efficient and effective functioning of the Human Resources (HR) department. This position involves a combination of administrative, organizational, and communication tasks to ensure smooth HR operations and contribute to the overall success of the organization.

Responsibilities

Administrative Support

• Provide comprehensive administrative support to the HR executives, including calendar management, scheduling meetings, and handling correspondence.
• Assist in the preparation and distribution of HR documents, reports, and presentations.

Recruitment Support

• Coordinate the recruitment process by posting job openings, scheduling interviews, and communicating with candidates.
• Assist in the onboarding process for new hires, ensuring all necessary paperwork is completed and orientation activities are organized.

Employee Relations

• Act as a liaison between HR executives and employees, addressing inquiries and providing information on HR policies and procedures.
• Maintain employee records and ensure data accuracy in HR systems.

Event Coordination

• Assist in organizing HR-related events, such as training sessions, workshops, and team-building activities.
• Coordinate logistics for HR meetings and training programs.

Policy & Procedure Compliance

• Support the implementation and enforcement of HR policies and procedures.
• Stay updated on relevant employment laws and regulations to ensure compliance.

Data Management

• Assist in the compilation and analysis of HR data
• Generate regular and ad-hoc reports

Confidentiality

• Handle sensitive information with the utmost confidentiality and discretion.
• Ensure compliance with data protection and privacy regulations.

Ensure HBYK is a safe space for all, including 2SLGBTQI+ persons

A complete position description will be provided to those applicants who are selected for an interview

The successful candidate will bring with them:

EDUCATION & EXPERIENCE

• High School Diploma or equivalent
• Degree or Diploma, including but not limited to Office Administration (asset)
• Proven experience in an administrative or executive assistant role, with exposure to HR functions.
• Minimum of 1 year experience working in a similar role/environment (required)

TRANSFERABLE SKILLS(_required)_

Organizational Skills:

• Punctual & reliable
• A proactive approach to problem-solving with strong decision-making skills
• Strong organizational and multitasking abilities with a keen attention to detail.
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced, quickly changing environment

Emotional intelligence:

• self-awareness, self-regulation, intrinsic motivation empathy, social skills

Communication skills:

• written, verbal, presentation, active listening, non-verbal, feedback, respect, confidence, clarity, honesty, friendly

Technology Proficiency:

• In-depth proficiency of Google Suite and Canva (Sheets, Docs, Classroom required)
• Collaborate well with others

Prerequisites

• Yellowknife resident , this is an on-site position with flexibility available (required)
• Current Work VISA Status (required)
• Fluency in English (comprehension, verbal & written) (_required)_
• Clear Criminal Record Check with Vulnerable Sector
• Child and Family Services Check (as necessary)

Job Type: Part-time

Salary: $25.00-$28.00 per hour

Expected hours: 20 – 25 per week

Benefits:

• Casual dress
• Company events
• Flexible schedule
• Work from home

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday

Experience:

• office related: 1 year (required)

Work Location: In person

Expected start date: 2023-12-04