HR/Pay Processing Specialist

Job content

HR/Pay Processing Specialist

Job Summary:

The HR/Payment Processing Specialist is directly accountable to the Supervisor, HR. The HR/Payment Processing/Specialist has dual and diverse responsibilities: Process pay of the Owner Operators and perform some clerical support functions for HR.

Job Duties:

· Enter, verify, and adjust owner operator and company driver pay recs and reconcile paid dispatch listing.

· Calculate and apply adjustments as needed for trip corrections/adjustments- extra miles, LCV rate, border crossing, etc.

· Audit of dispatch entries to pay rec information and get approval for additional pay/corrections from Buffalo dispatch and/or linehaul supervisor

· Work on company driver payroll on trip corrections, missed pay, adjustments.

· Open and close pay runs weekly, bimonthly, and monthly.

· Maintain fuel spreadsheet for Comdata payment.

· Provide other reports to internal customers and external customers (break down of hours, benefit premiums, mileage numbers, union due listing, etc.)

· Maintain contractor file for owner operators

· Review all invoices for owner operators from maintenance to ensure correct application of sales tax and general ledger numbers.

· Journal entries and reconciliations.

· HR clerical functions such as printing new hire kits, processing criminal background check, pre-screening, reference check, Clearinghouse searches, entering information in Kronos, faxing, photocopying, and filing, etc.

· Pay union dues and RRSP for owner operators in accordance with the union collective agreement. (monthly)

· Maintain mileage spreadsheet. (monthly)

· Complete Manitoba and Saskatchewan Sales Tax report (monthly/quarterly)

· Maintain dispatch spreadsheet. (monthly)

· Prepare owner operator statements by a specified deadline according to the union contract. (monthly)

· Pay owner operators on the required pay-dates according to the union contract. (monthly)

· Create Provincial Vehicle Tax file to charge owner operators for yearly license renewal (annually)

· Determine calendar scheduling for MCC and Mainframe jobs.

· Other duties as assigned in support of HR, payroll and Owner Operator pay.

Working Conditions:

Works within the Winnipeg General office - Monday to Friday, day shift.

Competencies / Requirements:

Completion of secondary school.

Working knowledge of MS Office Applications (Excel and Word)

Ability to work in a team environment and cross-training among different functions required.

Ability to maintain information in a confidential and secure manner.

Accurate and efficient data entry skills.

Attention to detail required.

General office experience required.

Preferred:

Familiarity with MCC and Mainframe

Familiarity with Oracle, Systemware, Comdata, Transman, and Kronos

Job Type: Full-time

Pay: From $40,000.00 per year

Benefits:

• Dental care
• Life insurance
• Paid time off
• Vision care

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Winnipeg, MB: reliably commute or plan to relocate before starting work (required)

Experience:

• Human resources: 1 year (preferred)
• Data entry: 1 year (preferred)