Halifax Office Services Clerk [McInnes Cooper ]

Job content

Are you a motivated and proactive team player with a positive "can do" attitude, looking for a new and exciting challenge? Do you thrive in a fast-paced team environment in which you learn everyday and where you are challenged to think on your feet?

Our Office Services team seeks an Office Services Clerk to join ourHalifax office in a full-time permanent position. As part of the Office Services team, you will provide support to all areas of office services with a strong focus on supporting the document centre, ensuring client needs are exceeded with every interaction.

Document Centre

As an Office Services Clerk, you will be responsible for providing support to all areas of Office Services as required including but not limited to:

• Prioritizing, organizing, and preparing volumes of files for scanning and/or copying;
• Performing quality analysis on the images to ensure readability, correct indexing, proper orientation, and accessibility;
• Liaise with clients to manage expectations of work assigned, set priorities, and clarify instructions, as necessary;
• Troubleshoot issues with photocopiers and other document production equipment including binding machines;
• Provide feedback and identify efficiencies for improvement; and,
• Standing for long periods of time.
  
  

Mail/Supplies/Courier

• Deliver and stock office supplies, courier, and mail runs;
• Assist with meeting set-ups as required in conference rooms;
• Assist with office moves which may include wall hangings, boxes, and furniture;
• Assist with minor maintenance and setup of furniture and equipment;
• Ability to move items weighting between 20 and 50 lbs as necessary; and,
• Perform overtime as required.
  
  

The Successful Candidate Will Possess The Following Skill Set

• Grade 12 diploma from a recognized institution;
• Exceptional technology skills, with proficiency in all aspects of Microsoft Office in addition to a working knowledge of PDF Conversion programs for PDF editing;
• Above average knowledge of photocopying equipment including the ability to troubleshoot;
• Strong organizational and time management skills for a high volume, deadline-driven environment with the ability to be flexible to changing priorities;
• Demonstrate exceptional attention to detail;
• Exceptional communication skills, a special focus on client service and the highest degree of professionalism;
• Knowledge of court requirements for document preparation would be an asset; and,
• A positive attitude and enjoy working in a collaborative team environment.
  
  

Our Team Members Have Access To

• Defined-benefit pension plan;
• Firm-paid health and dental benefits;
• Time for you:
• Including vacation, personal, and sick days.
• Our Team - we can’t say enough about our people! You will be part of a collaborative, collegial, respectful, and caring team; and,
• Future opportunities to grow your career with us.
  

McInnes Cooper is committed to building an environment that is diverse and inclusive, representative of the communities in which we serve. We welcome and encourage applications from persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles, and members of the 2SLGBTQIA+ community. Applicants from these equity groups may self-identify through our online application process.

As part of the recruitment process, MC will provide accommodation(s) to candidates with disabilities. If you require an accommodation(s) to participate in the recruitment process with us, please contact at Alana Burgess at alana.burgess@mcinnescooper.com or 902.455.8260.