Staffing Clerk - Patient Flow

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Req ID: 140068

Company: Nova Scotia Health

Location: Western Zone, South Shore Regional Hospital Department: OPWZ Staffing Office-SSR

Type of Employment: CasualHourly FT long-assignment ( 100% FTE) x 1 position(s)

Status: NSGEU Admin Professionals Position

Posting Closing Date: 6-Sep-22

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there’s a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with an Nova Scotia Health role means you’ll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.

Responsibilities

The Staffing Clerk reports to the Western Zone Patient Flow Manager and is responsible for ensuring adequate staffing is available for Nursing Units in collaboration with Nurse Managers and Shift Coordinators/delegate.

The duties of the Staffing Clerk will be carried out in accordance with the principles and practices that guide Nova Scotia Health Authority.

Duties Include

• Prepare schedules for nursing units as per collective agreements, processing time off requests, filling all deficits and communicate changes as appropriate;
• Maintain updated staff availability information;
• Prepare daily staffing data report, appropriate database and timesheets; and
• Other duties as assigned by the Manager.
  

Qualifications

• Graduate of a recognized office administration program is required
• Minimum of three (3) years’ experience in an administrative position
• Previous experience in scheduling/staffing
• Previous experience applying collective agreements
• Ability to use Microsoft Windows and all components of Microsoft Office
• Ability to develop and maintain documents, spreadsheets and databases
• Demonstrated accountability
• Demonstrated judgment and decision making skills
• Demonstrated commitment to customer service
• Demonstrated communication and conflict resolution skills
• Demonstrated collaboration and teamwork skills
• Commitment to continuous improvement and innovation
• Demonstrated leadership abilities
• Demonstrated planning, organization and time management skills
• Commitment to promoting a culture that supports safety, ethical practices and organizational health
• Competencies in other languages an asset, French preferred
  

PLEASE NOTE: Applicants relying on education and experience equivalencies must clearly state such equivalencies in their cover letter, resume, or application. Candidates will not be considered for an interview if applications are incomplete or are missing information.

Hours of Work

Long assignment fulltime position; 70 hours bi-weekly.

Salary Information

$21.80 - $24.39 hourly

Once You’ve Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

As per the COVID-19 Mandatory Vaccination Protocol in High-Risk Settings, Nova Scotia Health requires all team members to be fully vaccinated by November 30th, 2021.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

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