Senior Project Analyst, Procurement

le contenu du travail

The University of Ottawa—A crossroads of cultures and ideas

The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of representation, and that increasing the diversity of our faculty and staff supports this objective. Our goal is to provide students with the best possible learning experience, in an environment that reflects the diversity of its people, their ideas, and their identities.

We are one of Canada’s top 10 research universities—our professors and researchers explore new approaches to today’s challenges. One of a handful of Canadian universities ranked among the top 200 in the world, we attract exceptional thinkers and welcome diverse perspectives from across the globe. Our employees come together around the shared purpose of constant improvement, personal development, service excellence, teamwork and a passion for learning with a desire to make uOttawa and the world a better place. Everyone’s contributions are valued, we all play a part in making uOttawa a world-class institution. Most importantly, we make it possible for you to achieve your full potential. Because at uOttawa, you belong!

• This position may be eligible for a telework arrangement. Learn more about our telework guidelines.

Position purpose:
Under the direction of the Manager, Supply Chain, the candidate is responsible for the for defining and executing the strategy to extract and category the University’s annual spend data with external service providers. The successful candidate is equally responsible for ensuring effective relationships are maintained with internal and external contacts to facilitate the oversight and coordination of logistics. They will also conduct and oversee market research and the validation and management of information on existing suppliers and potential suppliers to the University to support the management of client relations and the purchase quality services and goods.

In this role, your responsibilities will include:
Develops and maintains effective relationships with external and internal contacts in all areas related to the duties of this position

Performs research and verification on product and service suppliers to validate the integrity, quality and capacity of the pool of existing and potential future suppliers.

Develops and implements effective records management to preserve quality of the records and to ensure that complete and accurate documentation is available for future reference or audit purposes. Develops and implements related tools and procedures as necessary.

Coordinate special projects such as auditing visits, other events or information sessions by collecting, sorting and prioritize contract data to categorize and analyse the information gathered.

What you will bring:
University undergraduate degree in a relevant field or equivalent experience.
Knowledge of procurement principles and best practices.
Knowledge of market and company research tools (e.g. Dun & Bradstreet).
Knowledge and experience of purchasing, billing, payment and related document management processes.
Knowledge and understanding of the workflow of transactions in a procurement services office.
Excellent ability to analyse opportunities and limitations of procurement and vendor management systems.
Demonstrated capacity to understand complex business transactions and contracts.
Organization and planning skills.
Capacity to work under pressure, meet deadlines and manage time effectively.
Adaptability, flexibility and an ability to effectively work in a team environment.
Attentive to detail with focus on organization and quality of work.
Experience using business software (e.g. Microsoft Office, etc.)

Bilingualism - French and English (written and spoken)

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realise an objective or a project. Plan and organize own work and priorities in regular daily activities.

Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.

Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

#LI-Hybrid