Office Administrator, LaHave Heights

ADMINISTRATOR – LAHAVE HEIGHTS, BRIDGEWATER, NS
Community is at the heart of who we are at Parkbridge. Together with our homeowners, resort guests, and local municipalities, we share a passionate belief in the value of building vibrant communities.

We currently have an opening for an Administrator to provide administrative support for 2 residential properties in Bridgewater, Nova Scotia. This position is structured for a 32-hour work week, with some variation in hours during peak periods. Your standard schedule will be Tuesday-Friday. This is an on-site position.

ESSENTIAL DUTIES:

• Responding to customer inquiries, both in-person and via telephone
• Coding of invoices, expense claims, petty cash
• Preparing, administering and monitoring excel spreadsheets for utilities tracking
• Rent collection
• Data entry into company database of new leases and rental payments – signing new leases
• Handling all outgoing and incoming mail, courier packages and Registered Mail as required
• Demonstrates a high degree of integrity, diplomacy, discretion and confidentiality
• Maintain a mature, professional image and demeanor with customers, employees and visitors at all times with a strong focus on customer service
• Maintain and monitor office supply inventory levels and place orders as required
• Creating invoices, collecting rent, following up on NSF
• Managing floats, balancing debit transactions, completing bank deposits
• Working with lawyers and real estate agents to properly document sales transactions
• Performing inspections to ensure that customers adhere to property standards agreement
• Enforcement of property standards violations, as required
• Performing credit checks on prospective customers

EDUCATION and/or EXPERIENCE:

• Post-secondary education in a related field; or equivalent combination of education and experience
• 4-5 years related experience, experience in Real Estate or Property Management industry preferred
• Proven track record of providing exceptional customer service
• Knowledge of the RTA
• Clean Criminal Background Check
• Clean Credit background Check

SKILLS & ABILITIES:

• Strong skills in utilizing the Microsoft suite of programs, particularly Microsoft Excel
• Superior time management skills, multitasking skills, and the ability to prioritize tasks with minimal supervision
• Excellent telephone manner, strong verbal and written communication skills
• Advanced written communication skills a requirement
• Professional, responsive, and positive work attitude
• Previous experience in handling confidential or sensitive information; knowledge of applicable data privacy laws.
• Able to understand accounting ledgers, credits, debits, etc.
• Able to maintain filing systems and basic databases
• Excellent problem solving, critical thinking and organizational skills
• Must have reliable transportation for occasional property inspections

WHO WE ARE:
Parkbridge is where community lives. Together as a team, we share a passionate belief in building exceptional communities and resort destinations.

As a global housing award-winner and Canada’s leading land lease developer and owner-operator, Parkbridge has expertise and a portfolio of properties unparalleled in Canada.

Since 1998, our team has expanded from just a few dedicated employees to more than 1,100 across Canada – and counting!

We believe our employees are the heart of our organization. They are passionate about making a difference for our residents and resort guests. They strive for excellence and authenticity in everything they do. In return, we are committed to ensuring they have a healthy, happy and safe place to come to work every day.

We are the people behind the memories. That is why we proudly say with one voice: “I am Parkbridge.”

Please note that applicants must be able to successfully pass a pre-employment criminal and credit background check.

No phone calls please. Only those candidates who are selected for an interview will be contacted.
Please note that applications for this position may be kept on file for 6 months and may be considered for future opportunities within Parkbridge.

Accommodations for persons with disabilities will be provided, on request, to support candidate participation in all aspects of the recruitment process. To request accommodation, please contact Human Resources.