Clerk III - Health Information

le contenu du travail

Qualifications

• Grade 12 education (MB Standards)
• Completion of Medical Terminology Level I & II
• Recent experience in a patient reception/care area, specifically in admission of patients within ADT system
• Demonstrated knowledge of Electronic Health Records (EHR) applications applicable to a hospital setting including ADT, Clinical Systems, and Electronic Document Management specific to scanning, retrieval, and indexing of Health Information
• Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
• Accurate keyboarding skills, with minimum 50 wpm
• Demonstrated knowledge and experience with Health Records principles and processes
• Province of Manitoba Class 5 Drivers License, and access to a personal vehicle to provide service within Prairie Mountain Health
• Demonstrated competence in prioritizing in a fast paced environment
• Demonstrated organizational skills, and the ability to work independently
• Demonstrated communication skills
• Demonstrated flexibility to facilitate changes in techniques and procedures
• Ability to display independent judgment
• Ability to respect and promote a culturally diverse population
• Ability to respect and promote confidentiality
• Ability to perform the duties of the position on a regular basis
  

Position Summary

Reporting to the Manager, Health Information Services, the Clerk III Health Information is responsible for the registration and associated processing on the admission/ discharge/ transfer (ADT) system while adhering to provincial and regional Registration Guidelines and practices.

Overview

RESPONSIBILITIES:

• Admission/registration and associated processing on the admission/ discharge/ transfer (ADT) system adhering to provincial and regional Registration Guidelines and practices; processing admissions, registrations, transfers and discharges.
• Collect complete and accurate demographic and financial data including provincial health coverage and/or related 3rd party insurance.
• Access, update and prepare Allergy & Alerts reports for patients during registration.
• Complete all necessary registration forms (i.e.; booking forms, financial forms, consent forms, provincial forms, releases, etc., as required).
• Retrieve and update clinical health information including Allergy & Alerts.
• Release information in accordance with PHIA and regional policy.
• Accurately complete Birth Registration forms and transfers information into ADT.
• Follow downtime procedures for registration of patients / maintenance of ADT Downtime system.
• Reconciliation of ADT/Midnight census for admissions/discharges/transfers as well as copying and distribution following outlined procedures.
• Coordinate completion and processing of death registrations.
• Maintenance of Morgue Documentation, as required.
• Maintain Spiritual Care Provider documents.
• Inform funeral homes of release and completion of certificate of death, as required.
• Coordinate Funeral Home access, as required.
• Retrieve, document & lock up patient valuables, as required.
• Maintaining an effective working relationship with the Utilization Coordinators and Nursing Supervisor regarding ADTs and appropriate bed placement, as required.
• Run the 24-hour slate and notify wards of the next day’s admissions, as required.
• Direct clients to appropriate areas.
• Locate and retrieve records for the Emergency Department and admissions.
• Retrieve and return all records in order.
• Adhering to regional record processing practices to prepare and scan patient/clinical reports and place in regional chart sequence.
• Operate switchboard to relay incoming calls.
• Page physicians and staff using note pagers as well as overhead paging.
• Assist staff, medical, and the general public in a kind and helpful manner.
• Attend to various alarms at the Switchboard and notify the responsible department; Blood bank, Pharmacy, all CODES.
• Quick, appropriate and immediate response to the “Emergency” phone, if applicable.
• Respond to the buzzers for the various doors throughout the facility, if applicable.
• Maintain control of the keys for the facility, as required.
• Respond to patient inquiries via telephone.
• Comply with Provincial Productivity Standards re: job performance.
• Sundry duties as assigned.