Administrative Assistant

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Summary

We are the IS&S Engineering group, Apple Media Products formerly known as iTunes. We work on Apple Music, Podcasts, Apple TV, iBooks and more. We are looking for someone to work in an Administrative support role supporting our engineering teams and act as an office manager in our Vancouver office and liase with our Corporate Cupertino office.
Does an exciting, dynamic, fast paced environment catch your attention? Do you like puzzles and determining solutions that are not obvious? Terrific! Consider joining us.
We are seeking an extraordinary Administrative Assistant who will support teams in the Internet Software and Services organization. This position requires a tenacious self-starter with a minimum of 3 years of experience in an assistant role within a dynamic high tech environment.


Key Qualifications

You are able to work with little supervision on daily assignments and be able to take initiative in all tasks.

You are a self starter and able to utilize good judgment to make appropriate decisions.

You are calm and confident during high stress situations, experienced in handling confidential and sensitive materials with discretion

You problem solve creatively to complete complex assignments

You are resourceful, creative and innovative in ambiguous situations

You are experienced in expense report management

You have phenomenal attention to detail, accuracy, and timeliness

You have proficiency with iCal, Keynote, Mail, eApproval and other OSX based office systems a plus.

Able to lift up to 30 lbs.


Description

We greet and assist guests/visitors and New Hires.

We receive vendor deliveries, escort vendors into the building, and manage work done by contractors.

We process facilities requests, order office supplies and computer equipment, process PRs/POs, eApproval requests, arrange Travel, telecomm requests and manage office space.

We manage and reconcile Purchasing Cards and Software licenses.

We handle highly sensitive information.

We manage calendars for key individuals and conference room bookings.

We help plan and execute offsite and onsite meetings for the team.

We assist Facilities, Telecom services and escort vendors when necessary.

We help in organizing snacks/drinks for meetings, and work on certain elaborate projects as needed.

No job is too big or small to tackle and be of assistance.

Liaise with Cupertino & Seattle Admins as needed.


Education & Experience

A Bachelor’s degree, AA or equivalent experience.


Role Number: 200241115