Executive Assistant

Job content

Make your next move an expert one.

At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

Who You Are

As an Executive Assistant you will provide direct executive support to our President & Chief Executive Officer, U.S & LATAM, in addition to other senior level executives across the organization. This unique position requires a superior approach to service excellence and team collaboration. You must be equipped with superb written and oral communication skills, analytical skills, planning skills with the ability to function effectively with minimal direction. You are able to anticipate the needs of your executive and execute seamlessly on all details. You are a problem solver and can extrapolate and drive projects to successful and timely completion. This is more than a traditional executive assistant role, you’ll have the opportunity to create an impact, work on special projects and provide support to various leaders in the organization. This role is based out of our new Woodland Hills, CA office, and requires an individual to be in the office at least three days a week.

What You Bring

• A minimum of 3-5 years of progressive senior administrative or business experience in a similar role supporting a C level executive.
• Advanced proficiency in Microsoft Office applications (Word, Excel, and PowerPoint).
• Propensity to deliver service excellence along with clear, concise verbal and written communication.
• Demonstrated experience with project management. Ability to maintain highest level of confidentiality and professionalism.
• Ability to process instructions and successfully execute on projects from start to finish, meeting critical deadlines.
  

Bonus skills and experience

• Commercial real estate experience.
• Bachelors Degree in business or related discipline.
  

What Success Looks Like

• This role will include coordination of calendars, organization of travel and meetings, preparation of correspondence communications and presentations, processing expenses and other related invoices, and organization of events as needed.
• This position requires cross-group coordination at all levels, along with superb written and oral communications skills and planning skills with the ability to function effectively with minimal direction.
• You will provide a high level of administrative support to Executive(s) and department(s) in a variety of settings.
• You will act as a liaison between Executive(s) and Department(s) and other key personnel.
• You will manage calendars and schedules for senior team members (conference calls, internal/external meetings, travel, etc).
• You will handle all company-related expenses in a timely manner to ensure proper reimbursement. Manages expense report approval process for executive(s).
• You will handle sensitive and highly confidential information for executive(s) relating to the company, employees, compensation, etc.
• You will prepare written reports and communication to internal and external business partners and professionally interact with same.
• You coordinate meetings, organize and schedule large and complex activities such as cross-functional events, business travel, conferences and department activities.
• Assists with project work or research assignments as requested.
  

Make your next move an expert one and join usas we lead the industry into the future.

Direct applicants only please, no agencies.

Colliers provides equal employment opportunity to all persons. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, sexual orientation, age, otherwise qualified disabled or veteran status or any other characteristic protected by law.