Executive Assistant

Executive Assistant

GAME ON – OLG needs you

We’ve said GAME ON, and we mean it! Massive change is afoot in the gaming industry and beyond. Are you interested in being empowered to seize opportunities for growth; to be a part of a bold transformation to take customer success to a new level? OLG is striving to be a gaming market leader and first choice for entertainment.

We are ready to take this game to the next level and need a passionate Executive Assistantto provide administrative support to the Chief Lottery Officer and act as a liaison between the SVP/CFO and internal and external contacts to ensure effective and efficient communication and support advancement of their priorities.

YOUR ROLE IN THE GAME

Reporting to the Chief Lottery Officer, you will be empowered to:

• Plan and coordinate day to day executive schedules including responding to and resolving scheduling conflicts by working effectively with other assistants and internal stakeholders

• Ensure all necessary information for meetings is available, i.e., organize and prepare relevant documentation, coordinate agenda items, etc. by compiling and following up with meeting contacts

• Effectively handle queries, calls and emails with clear prioritization in terms of importance and urgency and flag the same to the executive as needed

• Support the executive and the team as necessary on administrative requests and issues as required

• Prepare spreadsheets, correspondence and presentation materials for internal or external use

• Make necessary executive travel arrangements and prepare, track and process travel expenses in accordance with expense directives

• Prepare, monitor and submit monthly expense reports through collating receipts, entering expense reports and reviewing bills accurately in a timely manner

• Arrange and monitor departmental invoices in a timely manner, communicates with accounting department as needed

• Establish and maintain executive and team filing and archives in line with the records management framework

• Responsible for liaising with IT, security, facilities and other relevant stakeholders to ensure appropriate operational set up for new or existing employees reporting to the Chief Lottery Officer.

WHAT YOU NEED TO PLAY

Work experience:minimum 3 years of progressively responsible, relevant experience supporting senior management.

Education:university or College Diploma in Office Administration or equivalent

Skills:Proficient with MS Office, communication, planning and organization, attention to detail, relationship building, initiative, time management and multitasking, good judgment, tact and diplomacy

Collaboration & fun: inclusive and collaborative work style while creating fun and excitement in our work

Integrity and trust:do what’s right and operate with transparency and openness

PERKS OF JOINING OUR TEAM

• Part of a Bigger Picture:socially responsible company that gives back all its profits to the province and people of Ontario

• Flexible Work Environment:to help balance both work and life

• You Matter:family friendly work practices and remote work

• Freedom to Innovate:supports new and better ways to be successful

• Be your Authentic Self:environment that values diversity as a source of strength

• Learning Galore:24-7 access to robust online learning programs

• Public Service Pension Plan:participate in a major defined benefit pension plan sponsored by the Government of Ontario

• Variable Pay Program:performance-based incentives to share in our success

Learn about OLG – GAME ON!

OLG’s purpose is to contribute to a better Ontario by delivering great entertainment experiences for our customers. We are a multi-billion-dollarorganization with a wide array of business lines including, lottery, land-based casinos, digital lottery and casino, horseracing, and charitable gaming. OLG is amidst a massive transformation focusing on being customer obsessed and bringing our digital business to a whole new level.

The key to our success is our people. Our culture will be grounded in true, positive partnerships that embrace trust, clarity, and openness in all that we do. We are supporting and empowering employees and teams across the organization through greater accountability, leadership development and growth opportunities. OLG is embracing more flexible work options and family friendly work practices including remote work.

Equity, diversity, and inclusionare essential elements of our culture, the cornerstone to our values of respect, integrity, stewardship, and excellence. At OLG, our employees have the space to be themselves and use their perspectives and skills to benefit the people and the Province of Ontario.

While we are re-shaping and growing our business, we are unwavering when it comes to living our purpose, and ensuring our business delivers meaningful benefits for the people of Ontario. OLG’s net profits are reinvested back into the province, contributing to the quality of life for Ontarians.

To learn more about OLG go to our website at www.olg.ca

We look forward to hearing from you, interested applicants please apply online by October 12, 2021.

OLG is an equal opportunity employer. We are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.Please contact Human Resources atcareers@olg.caif you require accommodation at any time throughout the hire process.

We thank you for your interest in this opportunity; however only those individuals selected for an interview will be contacted.