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Executive Assistant
View: 148
Update day: 10-05-2024
Category: Production / Operation
Industry: Utilities
Position: Entry level
Job type: Full-time
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Job content
Company DescriptionAmerican Iron & Metal (AIM) is a family-owned company and recognized global leader in the metal recycling industry with more than 125 sites and 3500 employees worldwide. We have continued to prosper for the last eight decades (we just celebrated our 86th birthday!) thanks to the dedication of our employees and the ongoing trust and support of our customers.We take pride in doing good things for the environment to help create a greener, more sustainable future for all.Job DescriptionReporting to the Vice President of Operations, the Executive Assistant role at AIM provides administrative support to key leaders, manages travel and entertainment resources, and performs other office managerial functions as required.Administrative support to key leaders- Prepares correspondence, memos, and takes meeting notes as required
- Manages calendars for key leaders, including scheduling meetings with clients and other visitors
- Distributes mail, and answers and phone calls
- May be required to conduct research on certain managerial items
- Makes travel and accommodation arrangements for management team
- Completes and submits management team expense reports
- Plans entertainment for clients
- Plans and manages the use of business assets (condos, fishing camps, etc.)
- May plan and schedule employee activities and events
- Keeps offices organized (e.g., archiving, filing, etc.)
- Manages office supplies, ensuring sufficient quantity is on hand
- Maintains files
- May oversee other office staff
- College Diploma, or High School Diploma with relevant experience
- Minimum of five (3) years of relevant experience in a similar role
- Professional level communication skills
- Excellent computer skills with an in-depth knowledge of all Microsoft 365 programs (Outlook, Word, Excel and PowerPoint)
- Competitive salaries commensurate with experience and qualifications
- Additional training and uniform
- Great working environment
- Overtime opportunities
- HOURS OF WORK
- Permanent and full-time position
- Able to work extended hours/weekends when deemed necessary
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Deadline: 24-06-2024
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