EXEC ADMIN - Executive Administrative Assistant

Executive Administrative Assistant
Strategic Relations & Initiatives
Executive Office
One Full Time Position
One-year temporary opportunity which may become permanent
EAA
Annual Salary Range – $60,161.40 to $68,045.59

***Please DO NOT apply for this position by submitting your profile on this BC Government Hiring Centre website. Applications must be made via the following directions below.***

The Royal BC Museum (RBCM) was established in 1886, making it one of the oldest continually operating museums in Canada. Since its inception the museum has changed and evolved alongside the rest of the province. Today’s RBCM is committed to creating community connections, gathering spaces and educational programs, and to providing opportunities for critical thinking, self-reflection, and thought-provoking experiences to people across BC and around the world.

The BC Archives were founded in 1894 and in 2003, both organizations joined together to become BC’s combined provincial museum and archives, with its purpose being to broaden the understanding about our province. We are passionate about inspiring curiosity and wonder, while sharing BC’s story with millions of visitors who walk through our doors and explore our website each year.

IMAX® Victoria is also part of the RBCM and provides incredible immersive cinematic experiences and work in tandem to deliver inspiring educational and entertaining experiences.

The RBCM, is updating not only the facilities and infrastructure, it is creating a new Collections and Research Building in Colwood, BC. It is an exciting time to join the museum team as we rethink and modernize our methods and processes, and welcome the perspectives and stories of all British Columbians.

The Executive offices of the Royal BC Museum provide leadership to the organization in four distinct business areas: Strategic Relations & Initiatives, Engagement & UNDRIP Implementation, EFO & Operations, and Collections and Research.

This position provides executive administrative support to ensure that Executive members are able to attend to the many urgent and competing demands and issues that require attention. This position responds to a high volume of highly sensitive inquiries and issues, and requires superior administrative, organizational, inter-personal and communication skills. The Executive Office’s fast-paced and changing environment requires keen judgment and strong problem-solving skills to effectively prioritize and deal with the numerous issues that arise daily.

This position requires the incumbent to be proactive and take appropriate initiative to obtain required information within critical deadlines. You must be able to perform duties using tact, discretion, sensitivity and confidentiality, with strict attention to detail is required.

The position plays a pivotal role in the successful functioning of the Executive by managing calendars, making travel and meeting arrangements, typing confidential documents, organizing files, emails and reports.

Requirements of this position include completion of Grade 12 plus a certificate in office/business/public administration; or equivalent work experience. Additionally, the incumbent must have a minimum of 3 years relevant experience at a progressively more responsible level, including managing demanding Executive calendars. They should have the experience establishing and maintaining operational and administrative procedures and using M Suite of products. Experience with ARCS and ORCS is preferred.

Before you apply for this position, you must meet the eligibility requirements. To be eligible to work in Canada, you must be a Canadian citizen or permanent resident of Canada or authorized in writing to work in Canada under the federal Immigration Act. Eligibility to work in Canada is granted through citizenship, permanent resident status, or a work permit.

An eligibility list may be established for future temporary and/or permanent vacancies.

How to Apply:

Your application must clearly demonstrate how you meet the job requirements listed with the job profile.

Please submit your resume and cover letter in pdf format by Thursday September 7th, 2023 at 11:59 pm (PST) with the following subject line: Last Name, First Name, RB2023-56: via email to:RBCMapplications@royalbcmuseum.bc.ca

Additional Information:

This position requires a Criminal Records Check under the BC Public Service Screening Policy and the Criminal Records Review Act. All applicants must be legally entitled to work in Canada (i.e., have Canadian citizenship or permanent resident status).

The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) person seeking work or already employed in the BC Public Service. For guidance on applying and/or preparing for an interview, please contact IndigenousApplicants@gov.bc.ca or call #778-405-3452.

DO NOT submit your application for this position through the BC Government Hiring Centre website. Applications submitted through the BC Government Hiring Centre will not be considered.

Please submit your resume and cover letter in pdf format by Thursday September 7th, 2023 at 11:59 pm (PST) with the following subject line: Last Name, First Name, RB2023-56: via email to:RBCMapplications@royalbcmuseum.bc.ca