EXEC ADMIN - Executive Administrative Assistant (BC Public Service)

Job content

Posting Title

EXEC ADMIN - Executive Administrative Assistant

Position Classification

Executive Administrative Asst

Union

N/A

Location

Victoria, BC V9B 6X2 CA (Primary)

Salary Range

$54,109.21- $61,262.89 annually

Close Date

8/25/2022

Job Type

Regular Full Time

Temporary End Date

Ministry/Organization

BC Public Service -> Social Dev & Poverty Reduction

Ministry Branch / Division

Information Services Division

Job Summary

Executive Administrative Assistant

Executive Administrative Assistant

We currently have 2 full time permanent positions available. 1 position is with the Information Services Division and 1 position is with the Corporate Services Division.

An eligibility list may be established.

On November 1, 2021 the BC Public Service announced the COVID-19 Vaccination Policy that defines the conditions and expectations for BC Public Service employees regarding vaccination against COVID-19. Among other possible measures, proof of vaccination will be required. It is a term of acceptance of employment that you agree to comply with all vaccination requirements that apply to the public service. More information can be found here .

An excellent opportunity to provide high level administrative support

The Corporate Services Divisionprovides valuable and accessible corporate services to support our people and the ministry’s strategic objectives. Leaders in corporate service excellence, the division strives to be a great place to work, to be a trusted partner and an outstanding service provider. The division is guided by principles of trust, collaboration, and commitment.

The Service Delivery Divisionprovides income and disability assistance services online, by phone, or face to face in our communities. We strive to ensure our services are reliable, responsive, inclusive and accessible to all British Columbians who need our support.

The Research, Innovation and Policy Divisionprovides research, policy and legislation support to the ministry, enabling the successful delivery of services to improve the lives of British Columbians. The division leads the government on the Poverty Reduction Strategy, and aids in poverty reduction and disability initiatives across government.

The Information Services Divisionare technology leaders, planning and delivering successful solutions with information management and information technology (IM/IT) services to both the Ministry of Social Development and Poverty Reduction and the Ministry of Children and Family. The division also provides IM/IT resource planning, decision-making, project and issues management, security and privacy functions, and desktop support. Our guiding principle is to promote a service delivery culture that is respectful, fosters positive relationships, and promotes creative problem solving with all our staff and partners in the Social Sector.

The Employment and Labour Market Services Divisionsupports all British Columbians in achieving sustainable employment. To help those in need find and maintain employment, the division works with contracted service providers to provide job search resources, employment planning, skills assessment, training, work experience and more.

Reporting to an Assistant Deputy Minister (ADM) and under limited supervision, the EAA provides a well-organized and effective working environment. The position represents the ADM in a manner that supports a collaborative, service-centered environment and maintains service quality, professionalism, confidentiality, and adapts to changing priorities while meeting tight deadlines. The EAA works well independently and has excellent communication skills as well as establishes and maintains effective relationships with senior staff, this includes maintaining proper internal and external communication channels.

The capital of British Columbia, Victoria is a beautiful city, with beautiful beaches and harbours, and a variety of provincial parks to explore. Located on Vancouver Island, Victoria offers a bustling downtown scene and has a wide range of restaurants and entertainment venues to choose from.

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

For information about the Indigenous Applicant Advisory Service please visit: Indigenous Applicant Advisory Service - Province of British Columbia (gov.bc.ca) .

For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Emma.Sharp@gov.bc.ca . DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca , before the stated closing time, and we will respond as soon as possible to assist you.

NOTE:Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.

Job Requirements

In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:

• Grade 12 plus a certificate in office administration or equivalent.
• One (1) or more years of administrative experience.
• Office experience working in a confidential capacity.
• Experience managing multiple priorities.
• Experience providing administrative support services including calendar management; completing complex travel arrangements; coordinating, tracking, monitoring and responding to issues, initiatives and projects.
  

Preference may be given to applicants with 1 or more of the following:

• Experience working with senior executives (e.g. Vice President, Senior Lawyer, Executive Director or above).
• Experience providing administrative support in an executive office.
• Experience with electronic file tracking systems.
• Experience with a records management system.
• Higher years of experience in any of the requirements.
  

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.

A Criminal Record Check (CRC) will be required.

Application Requirements

Cover letter: NO -Please do not submit a cover letter as it will not be reviewed.

Resume: YES -A resume is required as part of your application; however, itmay notbe used for initial shortlisting purposes.

Questionnaire (COMPREHENSIVE): YES -As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.

IMPORTANT: Comprehensive questionnaire responses will be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.

Job Category

Administrative Services

Additional Information

Value