Secondary School Office Assistant - 1.0, Term Assignment (*external posting)

Contenido de trabajo

External Posting -for casuals/terms and external applicants.

Secondary School Office Assistant

Monday-Friday, 8 am to 4 pm

Term to July 4, 2022, or unless otherwise notified by the Employer

$30,319 to $38,734 (10.5 months)

Under the direction of the Secondary School Office Administrator, the Secondary School Office Assistant assists staff, students, parents, and public; ensures the safety and well being of students, maintains student and staff information; and supports the school office. The Office Assistant may be assigned to one or more areas: main office, front reception, school generated and/or board funded accounts, assisting in the school library, and/or supporting guidance office.

QUALIFICATIONS AND REQUIRED KNOWLEDGE AND EDUCATION:
Familiarity with relevant legislation including Municipal Freedom of Information and Protection of Privacy Act; The Immunization of School Pupils Act, Ministry Ontario Student Record (OSR) Guidelines;

familiarity with OCDSB and school policies and procedures including OCDSB Admissions-Enrollment Guidelines, OCDSB Purchasing Manual etc.;

proficiency in the operation of word-processing, database, accounting software, spreadsheet, desktop publishing, electronic mail, integrated and other software applications; use of google applications, including email and calendaring.

ability to operate standard office equipment, and administer public address system;

organizational and time-management skills required to prioritize work.

Writing skills required to prepare correspondence/reports.

Interpersonal and communication skills to exchange, and clarify information, Board and school policies, and to understand and respond to inquiries using tact, diplomacy and discretion when dealing with public, staff and students.

Accounting skills to maintain budget (only if applicable to the assignment)

First Aid certification would be an asset.

This knowledge would normally be obtained through completion of a secondary school diploma and 1 to 2 years related experience; or an equivalent combination of education and experience. Continual upgrading of computer skills.

Applications will be considered in accordance with the ESP Collective Agreement, in the following order:

1. Applications from Regular full-time and part-time employees within ESP bargaining unit are given first consideration.

2. Applications from term and casual employees within ESP bargaining unit are given 2nd consideration.

3. Applications from External candidates (including Board employees that do not belong to this bargaining unit) will be considered only if applications from 1 & 2 have been exhausted.

OCDSB employees: Please ensure your resume is in the Board approved format before submitting your application. Copy of the template can be found on ESP conference on GEM.

External candidates: if you do not have an ATE account, please create one at www.applytoeducation.com. Choose the position category for EA/ECE & Support Staff.

Evaluation & Assessment: In accordance with the Ottawa-Carleton District School Board’s Administrative and Support Staff Selection Process, candidates will be assessed using the following four (4) identified areas of performance: Organizational and Management Skills, Communication, Interpersonal Skills, and Knowledge and Practice, as they relate to the duties, qualifications, knowledge and education outlined above.

Personal information is collected pursuant to the Education Act and will be used to determine the eligibility for employment with the OCDSB. Questions about this collection should be directed to the Manager, Human Resources, 133 Greenbank Road, Nepean, Ontario K2H 6L3.

The Ottawa-Carleton District School Board is committed to equity for all students and staff and to delivering the highest quality education through a qualified workforce that reflects the diversity of the students and communities it serves. The District seeks to be proactive in attracting Indigenous, Black and minoritized candidates. Applicants who may require accommodations at any point in the selection process are invited to contact us at hrcompetitions@ocdsb.ca