Receptionist

Company Description

As a company founded and run by an artist, it’s our mission to provide talented artists with the freedom and resources they need to deliver quality work and to thrive in a fun and creative environment.

Job Description

The role of the Front Office at Rodeo FX is to help ensure the smooth running of our studio, including client service, relief reception and other miscellaneous functions.

It’s the perfect position for someone who likes a large variety of tasks, providing great service to clients and colleagues, and who likes to be active and on the go (a.k.a. not stuck behind a desk all day! and being part of the life at the office and make positive impact on the work climat)

• Greet clients, visitors and redirect them to the desired person (in person and on the phone);
• Coordinate any out of town travel for employees with RodeoFX’s travel agency;
• Provide administrative support to the operations and executive team;
• Manage the cell phone plan, including reviewing invoices and communicating with the vendor for any changes;
• Administer access cards and security codes, including preparing cards and codes for new employees and making changes (departures, access changes, etc.);
• Plan and coordinate all employee office moves;
• Prepare meetings with clients or for the production team (food, drinks, necessary documents, etc.);
• Follow-up with cleaning staff to ensure quality service;
• Review and dispatch requests from the facilities team;
• Order office supplies;
• Provide support for special events (5 @ 7, end of project, employee activities, etc.) ;
• Produce and update various reports;
• Write, update, translate, scan and file various documents;
• Participate in specific projects with the facilities team.

Qualifications

• 3 to 5 years of experience as a receptionist or in a similar position;
• DEP in Administration or related field;
• Good knowledge of Microsoft Office and Google Suite;
• Fluent spoken & written communication skills in English and French;
• Professionalism, discretion, organization and courteousness.

Additional Information

• Full-time, Permanent Contract;
• 5 paid sick days;
• 2 additional statutory holidays in the winter holidays; - Group Insurance, access to Dialogue online support and to an Employee Assistance Program (EAP);
• RRSP with employer contribution;
• Discounts with Bixi, Nautilus Plus and many more local businesses.

Diversity is a core value at Rodeo FX. We are passionate about building and sustaining an inclusive and equitable work environment where diversity is celebrated and valued. We believe every member on our team enriches our work by exposing us to a broad range of ways to perceive and interact with the world, identify challenges, and to design and deliver projects.