Payroll Clerk and HR Administration

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Payroll Clerk and HR Administration

MAC Renovations Ltd. (MAC) is a family built company and a local success story.

We strive to be an employer of choice, and our team is our most important asset. With all positions at MAC, we offer growth opportunities, stable employment and support those wanting to secure and stay in the same position, what matters to us is that you are in the right seat.

This position works closely with our Leadership, Administration and Finance team and we look forward to this addition to our team. We will provide full-training as needed, applicants will need either; administrative experience, payroll or secondary education.

Deliverables and Accountabilities

This position will play a pivotal role from onboarding new employees, arranging new hire documentation, tracking the review process and other key timelines and administrative support in a junior HR or Administrative capacity. On the financial side, this position will provide support through completing the following tasks; financial tracking, cash flow, profitability, and financial reputation among our vendors, subcontractors, and employees rely on the proper execution of the responsibilities of this role.

The areas of accountability are as follows (and not limited to):

Deliverables

• Process & Issue Payroll Cheques Bi-weekly.
• Submit Payroll related remittances in a timely manner.
• Process employee tax forms in a timely manner.
• Human Resources Administration.

Accountabilities

Deliverable 1 - Process & Issue Payroll Cheques Bi-weekly:

1. Ensure payroll is submitted biweekly (by every second Wednesday). This requires the collection of payroll data from all MAC Renovations & MAC Island Construction employees, verification of timesheet accuracy, verification of expense request accuracy, payroll remittance calculation, payroll data entry into Sage 100 Contractor, and processing of payroll through Telpay.

2. Ensure commission is calculated accurately & in accordance with the MAC processes.

3. File timesheets, employee documents, etc as per MAC filing requirements.

Deliverable 2 - Submit Payroll related remittances in a timely manner:

1. Calculate & enter payroll deductions twice a month in Sage 100 Contractor.

2. Calculate & enter WorkSafe remittances in a timely manner.

3. Calculate & enter Employer Health Tax remittances in a timely manner.

Deliverable 3 - File Employee Documents in a timely manner.

1. File timesheets, employee documents, etc as per MAC’s filing requirements.

2. Process employee tax forms in a timely manner.

3. Set employee’s up with RRSP matching and benefits and process contributions.

Deliverable 4 – Employee Relations and Administration:

1.Prepare new hires employment file and all supporting paperwork.

2. Head up and perform our onboarding process.

3. Track performance reviews, employee/management meetings, and other employee related timelines.

4. Play a part in employee recognition projects.

In addition to these accountabilities, you will support the team with special projects and tasks within the scope of your role.

Hours of Work: Monday to Friday daytime hours.

In order to be the successful in your role; you will live and breathe our Core Values;

Collaboration - People working together gets the job done. As a team, we share ideas and knowledge to learn from each other. We encourage cooperative efforts at every level and across all activities in our company.

Continuing Education - Knowledge is power. It is our mandate to always be willing to learn new ideas, practices, and techniques, and pass on that knowledge to our friends, clients, and co-workers. We approach every relationship and situation with the mindset that we will be able to leave that interaction with some new insight.

Integrity - We approach every project with the understanding that we will do the right thing all of the time. Our team members and clients deserve nothing less. Integrity is the foundation of any business relationship. We continually strive to maintain the highest ethical standards and honour all commitments. We take personal responsibility for our actions, and treat everyone with trust and respect.

Care - We genuinely care about our clients, our business relationships and our employees. We go the extra yard to establish long-lasting relationships with our clients. From the way we present ourselves and interact with the community, to the pride we take in delivering our services and mastering our respective skills and trades, we care about every aspect of our business activities.

We take adding to our team seriously and finding the right combination of DRIVE, SKILLS & ATTITUDE is something we are willing to wait for.

You have the following characteristics:

• Details are second nature to you – some may say you are meticulous

• Strong planning and organizational abilities

• You hold yourself to high standards

• You are an effective communicator

• You are able to hold yourself accountable

• You show up for life with a purpose

• You enjoy learning

• You value team collaboration

• You truly enjoy the work that we do and care about the client’s experience

Qualifications (include and may not be limited to):

• 2 years experience in an office environment where you service clients and your peers

• Experience with Sage 100 is an asset

• Proven ability to manage multiple priorities

• Strong verbal and written communication

• Current computer skills with attention to detail

• A natural mathematical aptitude

• Can work in a team environment and independently

• Strong organization along with time management skills

• Proven ability to build and maintain customer relations

• Proven ability to be in a trustworthy role, where you are privy to privileged and confidential information

If you would like to be a part of our awesome and talented team, please submit your resume. Please respect our busy office, no phone calls and no recruiters.
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Job Types: Full-time, Permanent

Benefits:

• Dental care
• Extended health care
• RRSP match

Schedule:

• Day shift
• Monday to Friday

Experience:

• payroll: 1 year (required)
• Office environment: 2 years (preferred)
• Organizational skills: 2 years (preferred)
• MS Office: 4 years (preferred)
• Similar role: 2 years (preferred)
• Sage 100: 1 year (preferred)
• Data Administration: 2 years (preferred)

Licence/Certification:

• Payroll Compliance Practitioner (PCP) certification (preferred)