Financial Student Advisor

Contenido de trabajo

About Queen’s University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.
We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.
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Job Summary

A Brief Overview

The Student Financial Advisor will be the primary point of contact for graduate student funding packages at the Smith School of Business. This position will oversee all financial transactions made to students, inclusive of student awards, scholarships, research assistantships, and graduate research fellowships. The Student Financial Advisor will be responsible for preparing and monitoring financial and research accounts associated with the PhD-MSc programs at the Smith School of Business. The incumbent will be tasked with ensuring the program funding remains compliant with university policies related to funding and will work closely with various departments at the university to execute designated tasks.
This position supports senior staff, including participating in administrative planning and development of policies and procedures, arranging meetings, preparing correspondence, minute taking, and meeting logistics. This position researches and compiles information, reviews reports and disseminates information to stakeholders and senior staff. This position performs accounting and bookkeeping activities including purchase orders, journal entries, reports, accounts payable, accounts receivable, invoices, requisitions, payroll, and reconciliations. This position also compiles information to prepare the annual budget and reports.

Job Description
" What you will do
Acts as the first point of contact for senior staff, including arranging meetings, preparing correspondence, minute taking, and meeting logistics.

Provides administrative support to senior staff, and participates in administrative planning and development of policies and procedures.

Researches and compiles information, reviews reports and disseminates information to stakeholders and senior staff.

Prepares and distributes correspondence, documents, and/or reports, and maintains files.

Performs accounting and bookkeeping activities including purchase orders, journal entries, reports, accounts payable, accounts receivable, invoices, requisitions, payroll, and reconciliations.

Compiles information to prepare the annual budget and reports.

Coordinates central activities for senior staff and/or faculty. Monitors and follows-up to confirm activity progression and completion.

Administers special projects in support of the department including registration, decision and exception reports, academic milestones, awards, fundraising, and student services.

Coordinates operations support for the department including purchasing materials, maintaining inventory levels, space allocation, accommodation, security and key control, renovation, and equipment maintenance.
Acts as the initial resource person between hospital and university departments having a broad range of knowledge of different operations, policies and procedures of both institutions.

Plans, compiles, and coordinates the department’s timetable submissions.

Monitors student account receivables and work with students to resolve late payments.

Other duties as required in support of the department and/or unit. Required Education
Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent. Required Experience
More than 3 years and up to and including 5 years of experience. Consideration may be given to an equivalent combination of education and experience.

Job Knowledge and Requirements
Practical and applied knowledge of specialized methods and processes that are typically acquired through a combination of technical or academic qualification and/or work experience.
Provide consultation and advice on non-straightforward and/or complex issues.

Interaction with others typically requires interpersonal skills and the ability to understand and influence.

Adapt messages to meet the needs of the intended audience.

Build relationships, trust and credibility.

Manage own work and may train and review the work of casual employees, work study students and/or volunteers, to see commitments through to completion.

Contribute to setting work priorities and direction, supporting the team in achieving goals and objectives.

Participate in project team meetings and develop individual project plans.

Lead procedural or technological change within a unit.
Identify new problems and seek information and input to fully understand the cause of problems.

Identify opportunities to improve the effectiveness and efficiency of work processes.

Draw logical conclusions and provides opinions and recommendations.
Research equity, diversity, accessibility and inclusion resources and best practices relevant to the job and unit operations in order to inform evidence-based planning.

Commitment to principles of equity, diversity, accessibility, inclusion, Indigenization and human rights for equity deserving groups. "
Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.
The University provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant’s accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at hradmin@queensu.ca .