Financial Analyst, Regular Full Time, Labelle

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Home and Community Care Support Services Champlain is one of 14 Home and Community Care Support Services organizations in Ontario. We are dedicated to ensuring our more than 64,000 patients annually receive the highest-quality health care and services at home. Our patient-care coordination teams help develop care plans for people of most ages, focused on maintaining each patient’s independence and dignity. We also provide long-term care home placement services, and facilitate our patients’ access to the community-based services they need.

Position Summary:
Reporting to the Director of Finance, this position is responsible for the analysis, evaluation, reviewing, investigating, verification, maintenance, reconciliation and reporting of financial and statistical data in compliance with Ministry directives and guidelines.
The Financial Analyst is responsible for the analysis, verification and approval of financial and payroll entries, and assistance with the budgeting and forecasting functions. The Financial Analyst will support the Senior Financial Analyst as well.

Primary Responsibilities:
Control and compliance

• Responsible for the integrity of the financial records of the organization in Great Plains accounting software.
• Maintains chart of accounts in general ledger and prepares accounting forms including journal entries.
• Analyzes and interprets data to ensure consistency with Ministry guidelines.
• Ensures all new accounts are set up in accordance with Management Information Systems (MIS) guidelines.
• Reconciles all balance sheet and expense accounts on a monthly basis to ensure the accuracy of the financial records.
• Provides input to management for the development and implementation of financial policies and procedures.

Operational

• Examines and approves invoices and verifies payroll journal entries.
• Reviews, investigates and processes all billing files from HPG (Health Partner Gateway) into CHRIS (Client health and Related Information System), including credits/reversal files.
• Monitors HPG on a daily basis.
• Responds to inquiries from management, staff and external agencies on issues regarding contractual invoicing, billing and pricing issues.
• Invoices external agencies in order to recover expenses. (WSIB, NDMC, Hospitals with agreements to cover Care Coordinator salaries)
• Monitors expenses against purchase orders. Ensure spend rates are appropriate and identifies exposure areas and saving opportunities.
• Maintains capital asset sub ledger in Great Plains including capital asset additions, disposals and amortization.
• Reviews, analyses and reconciles capital asset sub ledger to general ledger accounts.
• Prepares and administers annual capital asset inventory confirmations.
• Monthly payments, monitoring and analyzing of special programs (Hospice, Rent, AIP etc.)
• Prepares all documentation required for banking transactions.
• Documents and reviews all receivables and produces donation receipts.
• Responsible for all bank deposits resulting from donations and other accounts receivables.
• Monitors and controls unclaimed and stale dated cheques.
• Prepares cheques and EFTs on a weekly basis.
• Reconciles credit card statements, ensuring compliance with procedures, follows up as required and ensures all documentation is received prior to processing payment.
• Provides relief for other positions within the Finance Division.

Reporting

• Prepares and analyzes monthly accruals.
• Supports preparation of financial and statistical reports and statements including monthly, quarterly and year-end reports (Board of Directors, MOH, HCCSS, HSSO).
• Prepares monthly expense monitoring reports for management. Prepares HST rebate forms and charitable return.
• Responsible from quarterly MIS submissions.
• Analyzes and prepares data for reports relating to other funding sources for special programs. (e.g. French Language, PSL & PSW programs)
• Assists with preparation of budgets and ongoing monitoring.

Education and Experience:

• College diploma in Accounting or Business Administration (minimum 2 year program), and Minimum of two (2) years of related accounting experience OR
• Secondary School diploma, and
• Minimum of five (5) years of related accounting experience

Knowledge:
Financial and Accounting Knowledge

• Knowledge of generally accepted accounting principles.
• Knowledge of financial reporting practices, procedures and auditing.
• Knowledge of MIS (Management Information System) and OHRS (Ontario Healthcare Reporting System).
• Knowledge of budgeting and forecasting.
• Knowledge of Ministry application – WERS, CAPS.
• Extensive knowledge of Microsoft Office applications with specific attention to Excel and Word.
• Knowledge of internal procedures and controls.
• Knowledge of Great plains Dynamics, FRX and Integration Manager.

HCCSS Champlain Knowledge

• Understanding of the HCCSS Champlain services, programs and business objectives

General understanding of the provincial health care system and the role of the HCCSS within it

Skills and Abilities:

• Interaction, liaison with external auditors, Ministry, HCCSS and other regulatory bodies.
• Work closely with and provide support and advise Management, Senior Management and other Departments within the organization.
• Investigate financial issues with external provider agencies.
• Skills in establishing and maintaining effective working relationships with others
• Ability to work in a team environment

Affiliation: CUPE – Wages are in accordance with the collective agreement between Home and Community Care Support Services Champlain and CUPE and start at $26.69/hr.
Shift: Monday to Friday, 8:30am to 4:30pm
Location: 4200 Labelle St, Ottawa ON
All applications will be reviewed; however, only those selected for an interview will be contacted.

As a condition of hire, all successful candidates will be required to provide proof of:

Legal entitlement to work in Canada

Current, up-to-date vaccination status (including full immunization to Covid-19)

2-step Tuberculosis test completed within 4 weeks of the hire date

Criminal record check deemed acceptable to Home and Community Care Support Services Champlain (Vulnerable Sector Check may be required for some positions)

Current registration with an accepted Ontario professional college may be required for some positions

Up-to-date CPR-C certification may be required for some positions

Home and Community Care Support Services Champlain welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in any aspects of the selection process.