Facility Technical Services Analyst

Contenido de trabajo

Posting Id: 1543

Department: Planning and Infrastructure Department

Division: Facility Management

Section: Facility Management Administration

Job Grade: SEA35 Grade 05

Rate of Pay: $68,521.00 - $80,597.00 Annual

Job Type: Full Time

Employee Group: SEA

Replacement/New Position: Replacement

Posting Type: Internal and External

Posting Date: 06/23/2022

Application Deadline: 07/08/2022

Position Summary

The Facility Technical Services Analyst will provide administrative support to the Facility Technical Services Section, as well as be responsible for the daily reconciliation of the Section’s Computerized Maintenance Management System (C.M.M.S.) work orders, invoicing and requisition administration.

Key Duties and Responsibilities

Invoice Processing (accounts payable):

• Review invoices for accuracy and distribute to supervisory staff for approval
• Process approved invoices in the Enterprise Resource Planning System (SAP) and MAXIMO CMMS
• Reconcile outstanding invoices, which may include corresponding with vendors
• Ensure consistent data integrity in MAXIMO and SAP

Work Order Management:

• Track / Flag Urgent and Priority Maintenance Work Orders Requests
• Track and convert Maintenance Requests to Demand Work Orders

Maintenance CMMS Database:

• Control and input the masterdata into MAXIMO CMM

Contract Management:

• Maintain an electronic database of Facility Technical Services Contracts

Training:

• Maintain electronic training records of certifications and qualifications for the Division
• Monitor Training expiry dates, and set up training as required
• Maintain staff lesson plans

Performance / Data Management:

• Support data collection and generation of monthly metric reports
• Generate Work Order Backlog Reports

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Other duties as assigned

Education and Experience

• 3 year Diploma in Engineering or equivalent
• 3 years related experience

Required Skills/Knowledge

• Proficiency with Microsoft Office Suite (Excel, Word, etc.)
• Experience with file management and database applications (MAXIMO, SAP)
• Exceptional customer service skills
• Ability to work under pressure and meet deadlines
• Demonstrates good judgment and makes sound decisions
• Shows commitment to personal growth, development, and leadership opportunities
• Shares new ideas and challenges the status quo
• Proven written and verbal communication skills with the ability to communicate with honesty, openness, respect, and trust
• Takes initiative to participate in a culture of learning, mentoring, and sharing
• Contributes to building and being a part of a positive culture

Leadership Competencies

• Builds people and culture
• Cultivates open communication
• Demonstrates personal leadership
• Navigates and leads through complexity and change
• Shapes the future

The City of Richmond Hill is committed to inclusive, barrier-free recruitment and selection processes. If contacted to participate in the recruitment and selection process, please advise Human Resources if you require an accommodation.

Please note, to be considered for a career opportunity at the City of Richmond Hill you must have received the full series of a COVID-19 vaccine approved by Health Canada (or the World Health Organization). You may also be required to receive any COVID-19 boosters recommended by public health authorities. The City of Richmond Hill will consider cases requiring accommodation as stipulated by relevant employment standards legislation or regulation and/or the Ontario Human Rights Code.

Those interested may apply on our careers website.