Facilities Manager

Contenido de trabajo

FACILITIES MANAGER

POSITION DESCRIPTION

The Facilities Manager is responsible for managing and maintaining a privately owned portfolio of private residences, commercial buildings and related operations (e.g. farm). This includes supervising the activities of maintenance workers (employees and contractors) as well as providing hands on support to ensure landscaping, grounds keeping, construction, building systems management and associated facility related projects are completed in alignment with the overall maintenance program. The successful candidate will be a detailed and commercially astute, process-oriented individual.

RESPONSIBILITIES

• In coordination with the Principals’, implements and coordinates a complete facilities maintenance program (short-term and longer-term) for each property within the portfolio, including budgets and contingency planning.
• Oversees the safe operation, troubleshooting, and general maintenance of all building systems, including HVAC, mechanical, electrical, plumbing, wastewater, security and fire protection systems, providing hands-on support where applicable.
• Develops and implements landscaping and grounds keeping programs for each property, including scheduling routine maintenance (e.g. gardening, lawnmowing, pruning, snow removal, gutter cleaning, roof repair, etc.).
• Evaluates and proposes personal land use design recommendations based on property type, size, location, seasonality, and personal preferences and, thereafter, executes approved plans accordingly.
• Plans and supervises activities of facilities maintenance employees including, performance management activities.
• Organizes and directs the direct and/or indirect facilities maintenance employees to ensure efficient and timely use of personnel and resources while repairing and maintaining buildings, grounds, systems, equipment, electrical, plumbing, etc.
• Manages Contractors, including defining scopes of work, schedules, and budgets in compliance with the Principals’ requirements and ensuring quotes and invoices are aligned with approved estimates.
• Coordinates seasonal/holiday activities, ensuring timely scheduling and completion of projects well in advance of events/deadlines.
• Manages the security program for all properties including grounds and structures.
• Acts as the on the ground emergency contact for anything related to the facilities, including shutting off valves within the property or coordinating emergency repair services, as required.
• Maintains relevant facility related documentation, ensuring effective record keeping and filing systems are in place.
• Liaises and communicates with the Principals, key management as well as other corporate office, operations and household staff, as required to successfully carry out the responsibilities of the position.

SKILLS & QUALIFICATIONS

• Red Seal Certification as a Carpenter, Electrician, Mechanic, Plumber or related trade.
• A minimum of 10+ years’ experience in facilities management.
• A minimum of 5 years’ experience in general maintenance in a private property environment.
• Certificate or Diploma in Project Management along with a PMP designation is considered an asset.
• Experience creating property maintenance plans (including preventative maintenance schedules), as well as the creation of budgets and tracking actuals vs. estimates.
• Experience dealing with trades and/or general contractors from an owner’s perspective.
• Experience in requesting proposals, reviewing bids, selecting ‘best’ contractors, adhering to contractual terms, dealing with deficiencies, etc.
• Proficiency with basic office software (Word, Excel, Outlook) as well as property management software packages.
• Experience coordinating facilities management activities for a variety of building types.
• Strong work ethic, customer service focus, and positive “can do” team attitude.
• Ability to respond to situations with a calm and steady demeanor.
• Excellent verbal and written communication skills with the ability to draft comprehensive written reports.
• Ability to manage and maintain private and confidential information with a high degree of professionalism.
• Honesty, integrity and being intellectually curious are required personality traits.

ADDITIONAL INFORMATION

The normal work schedule will be 40 hours per week; however, the incumbent must be flexible with the willingness to work evenings, weekends and holidays. In addition, while most of the time will be spent supporting the facilities located in Victoria, B.C., additional travel to alternate properties may be required.

We are an equal opportunity employer and encourages women, Aboriginal people, persons with disabilities, and members of visible minorities to apply. We will accommodate the needs of applicants with disabilities throughout all stages of the selection process. If you need accommodation during the recruitment process, please advise your Human Resources representative. Information relating to the need for accommodation and accommodation measures will be addressed confidentially.