Corporate Card & Payables Administrator

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Corporate Card & Payables Administrator

Phoenix Technology Services LP is a progressive and innovative Calgary based Directional Drilling Company. Driven by our client’s needs, we are committed to providing more efficient and cost-effective drilling operations.

We have an opening for a Corporate Card & Payables Administrator at our Downtown Calgary location. Reporting to the Accounts Payable Team Lead, the Corporate Card & Payables Administrator is accountable for the Company’s Canadian and US corporate card and visa payables automation program. The incumbent achieves this through support from the Accounts Payable Team Lead and Accounts Payable Administrators.

Responsibilities also include:

• Maintain the Corporate Card program including ordering cards, provide support to staff using the web portal to reconcile expenses, set/update approved credit card limits, add new GL’s, and deactivate terminated employees.
• Process payments by Visa (VPA) weekly, re-send notifications to vendors who have not yet accepted payment, monitor accepted payments, re-issue payments where necessary, add and maintain enrolled suppliers to the program both on the VPA site and in SAP.
• Review, verify, and process all expense reports for payment.
• Prepare and post journal entries for any coding errors, inter-companies, reallocations, etc.
• Revalue US AP month end using SAP.
• Process all quick pays in off weeks.
• Maintain all BP Master Data in SAP for vendors.
• Assist in checking all coding and approvals prior to invoice entry when performed by the AP Administrators and make necessary changes prior to posting to the GL.
• Assist in processing cheque and EFT/ACH runs on the 15th and end of each month, select vendors to be paid, print cheques, ensure cheques are properly authorized and distributed.
• Inform the Accounting Manager of cheque numbers and amounts issued for the bank update, and update AP cheque tracking spreadsheet.
• Review open GRPO’s in SAP monthly; correspond with appropriate personnel regarding missing or incorrect paperwork/SAP transactions, close out GRPO’s when required.
• Reconcile inventory liabilities account to open GRPO’s in SAP quarterly.
• Liaise with external auditors regarding audit requirements as needed.
• Assist in 3-way matching of PO invoices, ensuring proper approvals and accuracy in quantity and pricing and coordinate with appropriate personnel to resolve discrepancies.
• Assist in coding of all A/P invoices, ensure proper authorizations are obtained on PO/invoice, correspond with the appropriate personnel regarding missing or incorrect paperwork
• Assists with entering all invoices into SAP.
• Assist with cheque mail-outs/separate bank payments and couriers.
• Maintain policies, procedures, and other internal control documents.

The successful candidate will have a high school diploma, and minimum 5 years of Accounts Payable work experience in a high volume environment. They will be a very organized, analytical and detail oriented individual with excellent verbal and written communication skills along with Solid keyboard skills and proficiency in MS Office. Experience with USA payables and sales tax is an asset.

Job Types: Full-time, Permanent

Salary: $50,000.00-$55,000.00 per year

Benefits:

• Dental care
• Extended health care
• Paid time off
• Vision care

Schedule:

• 8 hour shift