Contracts Specialist

Contenido de trabajo

Vancouver Shipyard’s (VSY) Contracts and Commercial Department is looking for a dedicated Contracts Specialist reporting to the Director – Commercial and Contracts -Navy Program. The Contracts Specialist will work in a team environment under the lead of Senior Contracts Specialists. This role will support proposal development, management of external and internal customer relationship, and the administration of Joint Support Ship (JSS) Contracts. The Prime Contracts team ensures that VSY’s contract management standards and processes are properly applied, all obligations of VSY and the customer are met and contractual risks are identified, reported and managed.

Note: This position qualifies for an optional Flexible Work Policy after 90 days of onsite work and onboarding. Employee will be subject to the terms of the Flexible Work Policy Agreement.

Duties/Accountabilities

• Responsible for keeping clear records of all contractual documentation, and approval documentation in accordance with the company’s operating procedures.
• Responsible for inputting contractual information into internal databases and ensuring this is accurate and up to date; ensuring all contract amendment activity is clearly tracked and assisting with the reporting of this.
• Assist with the communication of contractual updates to internal stakeholders
• Supports and review proposals and contract amendments with internal stakeholders and the customer as needed. If required, the specialist will consult with legal counsel regarding interpretation of issues.
• Prepares, presents, and implements agreement documents covering the prime contracts and amendments, ensuring the execution of contractual documentation is in accordance with the company’s delegation of authority policy.
• Provides thorough and timely review of documents drafted by other teams identifying, evaluating and mitigating commercial and contractual risk to the company.
• Supports communication with the Customer and internal stakeholders; assists team in translating needs into feasible work plans.
• Works with Customers regarding contract deliverables, including documentation, plans, milestones and other unique contract requirements.
• Keeps accurate, easily accessible and complete records of the Company’s contractual and business matters for the scope of work assigned to them.
• Ensures that the business area is cognizant of the requirement to have these agreements accurately expressed and implemented in a timely manner to protect the interests of the business area as well as the Company.
• Keeps immediate Supervisor and the business area appraised of issues identified.
• Where possible assists with internal queries relating to the requirements and obligations of the prime contracts.
• Maintains a good understanding of the processes used by the Company to monitor its day to day affairs and follow those processes (e.g. contract approval, timesheet recording, performance reporting).

Education and Experience:

• University degree, preferably in business or law.
• Minimum 5 years related industry experience.
• Experience working in a customer-focused environment
• Experience with reading and managing contracts is preferred.
• Must be able to secure a Canadian Government (CISD) Personal Security Clearance and controlled goods registration.

Skills, Knowledge and Required Competencies:

• Ability to communicate effectively and efficiently, both in writing and in person.
• Analytical ability within business and legal issues; applied standards and procedures.
• Ability to conduct research on the internet and elsewhere for licensing and contractual items, etc.
• Strong customer service orientation. Demonstrated abilities to understand and translate customer needs into feasible work plans.
• Strong interpersonal, communication, negotiation and relationship management skills with all level of employees, internal and external.
• Proven ability to take initiative and problem solve.
• Demonstration of leadership skills including influencing others relative to core values’ behaviour’s and strategic goals.
• Excellent knowledge of English language, verbal and written.
• Excellent written and oral communication skills including to senior management levels.
• Demonstration of outstanding business ethics, integrity and honesty in all situations.
• Demonstrated initiative, creativity and integrity.
• Strong organizational skills.
• Excellent digital literacy including Word/Excel/PowerPoint.
• Demonstrated ability to multi-task, prioritize and problem solve.
• Good judgment and reasoning skills.
• Ability to work with limited direction and to function as a team member.
• Experience with and knowledge of Canadian Federal Government Procurement agreements including SACC knowledge is a benefit.

Seaspan is committed to Employment Equity, supports diversity in the workplace, and encourages applications from all qualified individuals including, women, members of visible minorities, Indigenous persons, and persons with disabilities. Furthermore, we are committed to providing an inclusive and accessible environment. If you require reasonable accommodation during the recruitment process, please let us know, and we will work with you to support your request.