Bookkeeper (NOC 1311)

Administration And Clerical

Job Description:

• Responsible for office bookkeeping, filing, administration, accounts receivable, and accounts payable.
• Coordinate with suppliers and sales/service departments when needed to resolve invoices or accounts.

Job Requirements:

• Bookkeeping experience
• Strong organizational skills
• Effective communications skills
• Ability to learn/use a variety of online and in-house systems
  • LightSpeed - Point of Sale (service, ordering, inventory)
  • AccountEdge - Bookkeeping, accounts payable.
  • Online Systems - various ways of ordering from different vendors
  • Use of email/Wiki/messaging/Phone/ to communicate with staff and vendors for purpose of reconciling accounts.
• Ability to improve procedures and workflow
• Ability to generate monthly statements
• Weekly attention to accounts receivable, and accounts payable.
• Ability to find identify lost revenue in various accounts (i.e. return part not received by Apple Service)
• Initial Training Requirements:
  • Complete basic POS (Lightspeed) training (in order to export sales data)
  • Complete basic GSX training (to be able to view invoices)

Responsibilities:

• File invoices daily and weekly
• Enter and file supplier invoices
• Confirm supplier invoices when shipments received (coordinate with sales manager).
• Organize, enter and file incoming mail.
• Assist in bi-monthly payroll, remittence, paying monthly GST and corporate taxes.
• Identify issues with customer and supplier invoices and coordinate with other staff to resolve or escalate.
• Reconcile Visa and banking accounts
• Ensure visa slips are filed
• Ensure supplier invoices and all bills are filed.
• Update and follow filing and bookkeeping procedures
• Assist with basic sales when needed
• Assist in preparing deposits.
• Another language is an asset