Bookkeeper

Contenido de trabajo

Job Title: Bookkeeper/Office Manager

Job ID#: 1470

Job Description

• Manage all aspects of accounting utilizing QuickBooks
• Check and verify source documents: invoices, material receipts, etc.
• Manage Accounts Payable, Accounts Receivable, Billing/Invoicing, Payroll
• Maintain Insurance requirements, Bills of Lading, Sales order processing
• Contact and maintain customer/vendor files and resolve issues or discrepancies
• Establish line of credit with vendors, complete credit application and complete Sales Tax-exempt forms for NJ (where applicable)
• Reconcile bank deposits, bank statements and bank transfers as directed by management
• Provide Operations support with operations / warehouse consumables
• Work with Accountant to maintain accurate and up to date records of all financial transactions
• Perform other accounting projects assigned by management
• Facilitate the opening of new customer accounts
  

Office Management

• Greet guests and Answer phones in a professional manner
• Read, address and correspond to all incoming emails
• Resolve issues to meet production needs
• Create Sales Orders in QuickBooks based on purchase order information received from customers
• Create packing lists in QuickBooks for material completed and ready to ship to customer
• Daily Receiving log:
• review daily receiving log
• Enter material received into corresponding QuickBooks sales order
• Verify all material received - is assigned a job number in system
• Verify vendor packing lists to match vendor invoices before entering in system
• Daily Shipping log:
• verify and create customer invoices for finished material shipped from packing lists attached to shipping log
• Point of contact for all employee issues, payroll changes, job postings, phone screens, hiring, new hire paperwork, new hire onboarding, offboarding terminated employees and liaison for the company PEO and payroll services
• Order/Track/Maintain office supplies
• Maintain/Operate/Troubleshoot issues for all office equipment
• Create and implement office policies and procedures
• Perform other administrative projects as assigned by management
  

Required Skills

QuickBooks, MS Excel