Associate - Sustainability, Communications & Policy

Associate - Sustainability, Communications & Policy

Reference Code: 94481

Location: Canada (CA) - Calgary, AB
Job Category: Administration
Employment Type: Employee Full-time
Relocation Eligibility: This position is not eligible for our relocation program
Application Deadline: 10/29/2021

We all need energy. It warms our homes, cooks our food, gives us light, and gets us where we need to go. It also improves our quality of life in countless other ways. At TC Energy, our job is to deliver that energy to millions of people who depend on it across North America. And we take our job very seriously.

Guided by our values of safety, innovation, responsibility, collaboration and integrity, we develop and operate our facilities safely, reliably and with care for our impact on the environment. With our presence across the continent, our people play an active role in building strong communities.

We’re proud of how our hard work and commitment sets us apart and benefits society, every day. We’re looking for new team members who share our values and are ready to take on exciting challenges.

To remain competitive, support our high-performance culture and allow for more flexibility in the way we work, we offer a hybrid work model and flexible dress code for our eligible office-based workforce in Canada, the U.S. and Mexico.

The opportunity
Our Sustainability, Communications & Policy team is evolving to meet the needs of our growing business.

We are seeking a driven Administrative Assistant who will report directly to the Manager, Brand & Content and will provide support primarily to our Sustainability, Communications & Policy team leadership team. This individual has the proven skills, competencies and capacity to liaise with several stakeholders throughout the organization at multiple levels and cross-functionally. You prioritize and organize tasks in an efficient manner within tight, competing timeframes while maintaining a diplomatic and positive attitude.

What you’ll do

• Manage subscriptions and access/onboarding to department-wide tools, including MS SharePoint and Teams, CoSchedule, DotDigital and Grammarly
• Coordinate the distribution of company-wide tickets and suites
• Manage the logistics of the online corporate apparel store
• Manage updates to communications pages on our intranet
• Coordinate and help manage external vendors and contractors, including facilitating vendor master management requests and processing invoices and requisitions in a timely manner though SAP
• Manage all Workforce, SAP, network access and other system changes, as well as the onboarding logistics for employees, new hires and contractors
• Provide assistance to the Sustainability, Communications & Policy leadership[AB2] team by coordinating meeting logistics, booking rooms, AV support, catering, etc. as well as drafting meeting agendas and coordination of presentations where required
• Provide guidance as a subject matter expert in systems and business processes at the administrative level
• Support departmental and corporate events, including planning, event logistics and onsite coordination
• Manage various administrative tasks including printing, document formatting, SharePoint sites, Operations intra-webpage, reconciling expense reports, and timesheets for department team members
• Identify and anticipate communication needs within the team and ensure distribution of relevant information
• Input as necessary into department budget and provide back-up as needed for budget forecasting requirements
• Review, develop and implement departmental administrative processes and training on systems where applicable to enable consistency and quality of execution of administrative functions within the department and provide back-up support to other departments as required
• Independently create practical solutions to problems utilizing in-depth knowledge to evaluate impacts on the department and the organization
• Participate in project work and complex administrative needs in special circumstances
• Professionally manage and maintain confidential and sensitive information
• Liaise with senior administrative assistants to handle requests and queries from leadership team
• Perform other duties as assigned.

Minimum Qualifications

• Diploma or certificate in Administrative Studies from a recognized institution is required
• A minimum of 4 years of related administrative work experience with increasing levels of responsibility
• Previous experience and passion for working in the energy industry, preferably within a commercial energy department
• Knowledge of TC Energy policies and procedures with a general understanding of the organization’s structure, operations, business interests and key stakeholders
• Advanced computer skills including: MS Outlook, Word, Excel, PowerPoint, SAP, SharePoint, MS Teams and Visio
• Exceptional judgement and discretion when dealing with internal and external parties particularly when dealing with confidential matters

Preferred Qualifications

• Energetic individual who is a self-starter, has a willingness to help the team and an ability to learn and adapt quickly
• Strong interpersonal skills, professional demeanor and demonstrated ability to build rapport with network of colleagues across the organization
• Excellent communication skills, both written and verbal, with the capability to manage information, data and correspondence on multiple levels
• Strong attention to detail and accuracy, resourceful, able to solve problems and find solutions to meet department needs
• Proven organizational, planning and prioritization skills
• Ability to work in a fast-paced environment, manage tight deadlines and work independently with minimal supervision
• Able to work effectively with all levels of management across the organization

About our business
TC Energy is a leading energy infrastructure company in North America. We have three complementary businesses of natural gas pipelines, liquids (oil) pipelines, and power generation. Our operations span three countries, seven Canadian provinces, and 34 U.S. states.

Apply now!

Apply to this posting by 10/29/2021 using reference code 94481. You must apply through our jobs system at jobs.tcenergy.com. Only applications submitted through our system will be acknowledged. Applications may be submitted using a mobile device or a desktop / laptop computer.

TC Energy is an equal opportunity employer.

Learn more

Visit us at TCEnergy.com and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates.

Thank you for choosing TC Energy in your career search.

• 
  Depending on qualifications, the successful candidate may be offered a position at a more appropriate level and/or ladder.
• Applicants must have legal authorization to work in the country in which the position is based with no restrictions.
• All positions require background screening. Some require criminal and/or credit checks to comply with regulations.
• TC Energy is committed to provide employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process. Applicants with disabilities can request accessible formats or communication supports by contacting careers@tcenergy.com.