Alternate Company Security Officer

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

The opportunity

We are looking for an Alternate Company Security Officer to work in the Talent Shared Services. The Alternate Company Security Officer (ACSO) supports the Federal security clearance process, including the processing of high volume security clearances, monitoring progress of new, expiring and terminated clearances, raising concerns/issues to Company Security Officer (CSO) and/or Government Public Sector (GPS) leader, protection of personal information, training ACSOs, identifying process improvements and changes to Public Services and Procurement Canada (PSPC) policies and procedures and correspondence with PSPC. This role requires internal and external facing relationships and will have significant interaction with new joiners, employees, Partners, and other HR clients.

Your key responsibilities

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  Management of the Federal security clearance process, including the processing of high volume security clearances, monitoring progress of new, expiring and terminated clearances, raising concerns/issues to CSO and or GPS leader, protection of personal information, training ACSOs, identifying process improvements and changes to PSPC policies and procedures, and correspondence with PSPC.
• Participates in Canadian Industrial Security Directorate (CISD) inspections and, as needed, act as lead EY representative in Ottawa/Toronto during inspections.
• Oversight and management of the Secure room – proper management of the Secure room, its use and the data stored within it, is critical to complying with the requirements of EY’s Facility Security Clearance (FSC) (which allows EY to maintain Government contracts at the Secret level).
• Identifies those employees who require access to Protected/Classified information, assets, or Protected/Classified work sites and ensuring that accurate and complete personnel security screening documentation is submitted for such employees.
• Provides change of circumstance reports for personnel regarding their security screening status as outlined in the Industrial Security Manual (ISM).
• Where necessary, arranges Resolution of Doubt interviews with employees.
• Ensures that employees receive a security briefing upon notification of having been granted a Reliability Status or Security Clearance.
• Ensures the Security Screening Certificate and Briefing Form (TBS 330-47) is submitted in order to terminate the Reliability Status or Security Clearance of those employees who no longer require access to Protected/Classified information and assets or controlled sites in accordance with contractual requirements.
• Ensures that only personnel who have been security screened to the appropriate level and who have a need-to-know have access to Protected/Classified information and assets or controlled sites in accordance with contractual requirements (ie. Secret room in Ottawa).
• Maintains a current list of security screened employees.
• Ensures that personnel security screening files are properly safeguarded.
• Ensures the proper completion of Request for Visit forms.
• In the case of FSCs, ensuring that all the organization’s Key Senior Officials (KSOs), Company Security Officers (CSOs) and ACSOs are cleared to the highest level of access required.
• Informs the ISP prior to any physical move or new construction which could affect the safeguarding of Protected/Classified information or assets.

Skills and attributes for success

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  Excellent interpersonal and teamwork skills with a customer focus
• Strong attention to detail
• Ability to pull together data from a variety of sources, generate reports and conduct base level analysis. Must be able to make recommendations to business leaders based on information in data.
• Ability to remain efficient and extremely organized while handling a high volume of work
• Ability to prioritize and execute multiple tasks
• Strong communication and listening skills
• Demonstrated initiative and ability to seek out answers to questions and problems
• Extremely trustworthy and capable of handling highly sensitive and confidential information
• Strong PC proficiency including MS word, Excel and PowerPoint
• Ability to learn new applications and techniques quickly and effectively
• Bilingual (French/English), both spoken and written is an asset but not a requirement

To qualify for the role you must have

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  A Bachelor’s degree or a certificate in Human Resources (or a related field). Equivalent experience will also be considered.
• 3-5 years experience in Security Operations or other work with Security Clearances.
• Secret level Security Clearance is a strong asset.

What we offer

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options. Under our flexible vacation policy, you’ll decide how much vacation time you need based on your own personal circumstances. You’ll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.

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  Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

If you can demonstrate that you meet the criteria above, please contact us as soon as possible.

The exceptional EY experience. It’s yours to build.

EY | Building a better working world

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