Administrative Coordinator

Contenido de trabajo

• Provides administrative support to ensure efficient operations of the office
• Answers phone calls, schedules meetings, takes notes, and supports pre scheduled visitors
• Carries out administrative duties such as filing, typing, copying, scanning, etc.
• Exhibits polite, timely, and professional communication via phone, e-mail, and mail
• Coordination of mailing packages, letters
• Preparing organizational charts appendices as and when required.
• Researches and purchases services for both client projects and office operations
• Thoroughly documents processes, credentials, subscriptions, etc.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies
• Contributes to team effort by accomplishing related tasks as needed
• Contact CRA for client and team queries as and when required.
• Facilitates invoicing to clients and payment of suppliers/vendors as well as employee reimbursements
• Deposits and tracks client payments, including cheques and electronic transactions
• Records expenses including vendor services, project purchases, office supplies, meals, employee purchases
• Coordinates with Accounting to ensure all entries are upto date.
• Tracks vacation days of team and able to source and answer basic HR related questions which the team may have
• Organizes team events and collects feedback on improvements to process, culture, or supplies

• At least 2 + years of administrative/office experience
• Knowledge of appropriate software including Office 365 including PowerPoint
• Experience in social media is a bonus
• Familiarity with Adobe Acrobat, Harvest, Karbon or a project management software is a plus

• Basic project management skills
• Reporting Skills
• Administrative Writing Skills
• Technology Skills including Microsoft Office
• Strong organizational skills with the ability to prioritize tasks.
• Ability to Analyze Information
• Professionalism and Positivity
• Problem Solving and Creativity
• Strong relationship building skills and ability to work in a team environment
• Bachelor’s degree or college diploma