Administrative Coordinator

Contenido de trabajo

Our Company

Index is an artificial intelligence company specializing in web marketing services and solutions using the latest machine learning technologies. By joining Index, you will join a team of passionate and knowledgeable experts who are committed to growing clients’ results.

You can read more about our services and products here: https://www.indexwebmarketing.com/en

As part of this vision, Index is seeking an Administrative Coordinator. From administration to human resources to accounting, this person will contribute towards many fronts of the company, while ensuring the smooth running and organization of the office.

The profiles of our team members have one thing in common: exceeding expectations by offering leading-edge performance solutions. The values that sustain Index’s growth include a results-oriented approach, innovation, transparency, proactivity, and respect.

You will be given the tools you’ve always dreamed of using – many developed in-house. You will have an international, and quantifiable, impact while working on major accounts. You will work closely with one of the most innovative teams in the world. We guarantee you will be working with leaders in their respective fields (online advertising, SEO, analytics, technology).

Summary

As an administrative ninja, you will:

• Manage the invoicing process with clients
• Perform and review general accounting tasks with the help of company’s accounting firm
• Execute employee payrolls
• Manage budgets and expenses
• Organize team activities (Team Building)
• Recruit and onboard new employees
• Manage the office (supplies, maintenance, etc.)
• Assist the sales team
• Assist the production team as needed
• Phone reception
• Contribute to the company’s research and development activities
• Assure quality control
• Contribute to creativity sessions
• Participate in team building activities
  

Skills & Experience

• Minimum of 2 years experience in administration, accounting or human resources
• Analytical mind and comfortable with numbers
• Strong sense of responsibility and organization
• Emotional intelligence
• Knowledge of Google Drive Suite
• Ability to work independently as well as in a team, on multiple projects with multiple tasks, and on tight deadlines
• Excellent communication skills in spoken French and English, as well as writing skills in French and English
  

Assets

• Familiarity with the Marketing and/or Technology fields
• Experience with accounting platforms such as Quickbooks
• Proficiency or basic knowledge of Portuguese language
• Passion for the web & new technologies
• Agreement with the vision and values of our company
• Familiarity with agency ecosystems
• Entrepreneurial and leadership qualities
  

Benefits

• Training by experts (1 session per week)
• State-of-the-art espresso machine
• Annual bonus
• Possibility of company stock options
• Start-up vibe
• International opportunities
  

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