Administrative Assistant - US TAX

Smythe LLP is seeking an organized and hardworking Administrative Assistant to join our downtown Vancouver office. If you’re looking for a new challenge to join a dynamic team of professionals who collaborate every day to deliver enduring value to our clients, and to progress the skills of our people, then apply today!

WHY SMYTHE

Smythe LLP is a leading professional services firm with offices in Vancouver, Langley and Nanaimo. Since 1980, Smythe has assisted clients in BC, Canada and across the border with their accounting, assurance, taxation, insolvency and advisory needs. Smythe’s clients include private, public, family-owned and non-profit organizations across a wide range of industries. Smythe is also a member of Allinial Global, one of the largest international accounting networks.

The firm’s diverse team comprises over 200 individuals in both professional and support roles, all of whom work together to achieve our mission of building meaningful connections, providing expertise and delivering enduring value to our clients.

THE OPPORTUNITY

Smythe is looking for a Senior Administrative Assistant who can provide support on a range of activities to our US Tax team.

RESPONSIBILITIES

• Provide support Partners and Managers with various administrative needs such as: calendar management, arrange and coordinate meetings, travel and other arrangements
• Support Partners to ensure tasks and deadlines are met
• Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software.
• Answer and manage incoming calls from clients or potential clients
• Uses interpersonal skills and makes sound judgments to decide how duties and responsibilities are completed.
• Liaise with internal staff at all levels to resolve administrative inquiries
• Draft minutes of meetings for review
• Prepare client materials and documents
• Maintain electronic filing system
• Prepare written responses to routine enquiries (CRA follow-up correspondence, forward mail to clients etc.)
• Assist in the preparation and submission of time and expense reports for the partner(s) supported.
• Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
• Update and ensure the accuracy of the organization’s databases
• General clerical duties include: scanning, photocopying, faxing, mailing, filing and retrieving documents, referencing materials, maintaining spreadsheets, and ad-hoc tasks as required.

REQUIREMENTS

• 2+ years of experience in an office environment; professional services firm preferred;
• Advanced skills with Office365 and Adobe products. In particular, Outlook, Excel, PowerPoint and Acrobat
• Proficiency to quickly learn software and adopt technology
• Good judgment and analytical skills with a strong focus on attention to detail
• Proven ability to deal with sensitive materials with a high degree of tact and discretion
• Excellent client service and interpersonal skills
• Excellent command of verbal and written English, with proven ability to communicate clearly and professionally
• Strong project management skills with a proven track record with time management, meeting deadlines, organization and ownership of assigned tasks
• Excellent judgment and strong problem-solving skills
• Willing to be flexible and available for overtime as needed.

At Smythe we are committed to the development of our people and a competitive salary and benefits package. We offer ambitious people opportunities to challenge themselves and advance their career not only in a technical manner but also in business development and community support.

If you want to learn more about Life at Smythe, follow us on Instagram @lifeatsmythe or LinkedIn @Smythe LLP.

We thank you for your application and will reach out regarding on any updates to your application.