Administrative Assistant

Contenido de trabajo

Laumar Design Ltd. is looking for a smart, driven, organized, and meticulous person to manage and coordinate projects involving refurbishment and renovation work in residential complexes.

The Administrative Assistant will work closely with the Construction, Management and Site Team to efficiently manage the projects documentation, submittals, reviews, and quality management processes. This will require extensive communication with the internal team members and external Consultants, Subtrades and Suppliers. Excellent command of English is therefore a must.

We are an equal opportunity employer and welcome candidates from diverse backgrounds. Candidates who are legally entitled to work in Canada (without employer sponsorship) and can commute to the office every day are welcome to apply.

We thank all applicants in advance for their interest in our company. However, due to the number of applications we receive, only qualified candidates will be contacted. No phone calls (except for accommodation requests) or unsolicited agency calls, please.

COMPETENCIES

• Experience in office administration, construction experience an asset
• Ability to read construction building plans and understand construction-related tasks
• Knowledge of accounting procedures
• Must be proficient in Microsoft office suite, Quickbooks and Asana
• Must be able to work independently, set goals, and be proactive
• Must be able to multi-task and adapt to shifting priorities and schedules
• Must be able to work in a fast-paced environment
• Must be organized and able to manage multiple groups of people
• Must have excellent problem-solving skills and a creative mindset
• Ability to assist staff members, liaise with suppliers, trades, clients

RESPONSIBILITIES

• Set-up projects and project files
• Prepare invoices using Quickbooks
• Entering quotations, scanning documents, organizing and filing
• Support the construction team with the scheduling and coordination of projects

• Keep projects on track by setting up project tasks and monitoring their execution
• Coordinate quotations based on estimates produced by salespeople

• Place orders with suppliers, update database, schedule meetings
• Meet and communicate with trades, builders, and developers to coordinate and support projects to their successful completion
• Create schedules and construction timelines
• Update clients on construction progress through schedules
• Generate periodic project status reports
• Other duties as requested

Work remotely

• No

Job Types: Full-time, Permanent

Salary: $45,000.00-$65,000.00 per year

Benefits:

• Casual dress
• On-site parking

Schedule:

• Monday to Friday

COVID-19 considerations:
Mask wearing and regular sanitization, curbside pick-up/virtual meetings if required.

Education:

• Secondary School (preferred)

Experience:

• Construction: 1 year (preferred)
• administrative assistant: 2 years (preferred)

Language:

• English, French an asset (preferred)

Expected start date: 2022-02-01