Administrative Assistant 1

Contenido de trabajo

Job TitleAdministrative Assistant 1Work SiteVGH 12th & Oak

Status

Start Date

Hours

Temporary Full Time

November 2021 until approximately May 2023

0800-1600

Days off Saturday, Sunday and Statutory Holidays

Reference#150223-fkh

Come work as an Administrative Assistant 1 with Vancouver Coastal Health!

Vancouver Coastal Health (VCH) is looking for an Administrative Assistant 1 to join the dynamic team at Vancouver Acute Administration. Apply today to join our team!

As an Administrative Assistant 1 with Vancouver Coastal Health you will

• Report to the Director and provide confidential administrative assistance to the designated Director and programs/services throughout the applicable Community of Care (CoC) or Corporate Department.
• Interact primarily with Director/Managers and their administrative support staff throughout the CoC and across VCH to professionally represent the Director’s interests, share information, clarify details and answer questions.
• Triage information of a sensitive/confidential nature, coordinate the flow of information, ensuring accurate and timely delivery of administrative services, and keep the Director apprised of issues and activities.
• Collaborate with other Administrative Assistants to ensure office efficiency while promoting teamwork and maintaining a friendly and professional atmosphere.
• Work independently and communicate with internal and external stakeholders/clients in a positive and respectful manner.
  

WHY JOIN VANCOUVER COASTAL HEALTH?

VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and "going first" when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve, and our culture of teamwork that makes VCH a great place to work.

• Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan
• Grow your career with employer-paid training and leadership development opportunities
• Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families
• Award-winning recognition programs to honour staff, medical staff and volunteers
• Access to exclusive discount offers and deals for VCH staff
  

Qualifications

Education & Experience

• Graduation from a recognized administrative assistant/secretarial post-secondary program.
• Three (3) years of senior administrative support experience or an equivalent combination of education, training and experience.
• Must have solid knowledge of MS Office specifically Word, Excel, Powerpoint and Visio and the ability to type a minimum of 60 w.p.m.
  

Knowledge & Abilities

• Strong calendar and time management skills to maintain a consistently updated and accurate appointment schedule for the Director, and others as required.
• High degree of attention to detail applied to all tasks.
• Ability to be agile, confident and resourceful in problem solving and prioritizing.
• Practice care and exercise considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature.
• Communicate in a compelling, clear and understandable manner (both verbally and in writing) in order to represent the Director’s interests.
• Liaise in a professional and courteous manner with managers/directors, staff and the public to gather and disseminate information.
• Collaborate with peers to ensure administrative systems and processes are consistently followed and monitored for effectiveness and gaps when identified, are addressed and resolved.
• Employ expertise in the use of desktop computer applications to create a variety of documents and presentations.
• Ability to assist with meeting arrangements (in person or via Zoom/Skype) including creating agendas, maintaining action log and minute taking.
  

Please note that a resume is required to apply to this posting.

Please note The duration of this temporary position is until approximately May 2023

Diversity, equity and inclusion are essential to delivering exceptional care and building a great place to work. At VCH, we value and accommodate unique differences to ensure that our staff and medical staff (both current and prospective) have the opportunity and are supported to thrive.

To build a strong and representative workforce, we are seeking candidates who will contribute to a caring and inclusive culture. We encourage applications from members of communities that are disadvantaged on any grounds under the B.C. Human Rights Code, including Indigenous Peoples, people of colour, people of all genders and sexualities and people with disabilities.

VCH is proud to be recognized as a Best Place to Work in Canada in 2021 by Glassdoor and Forbes.

Only short-listed applicants will be contacted for this posting.

***Employees of VCH must apply via the Internal Application Process. Refer to the https//my.vch.ca/working-here/job-postings site for How to Apply instructions. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***

Thank you for your interest in Vancouver Coastal Health.