Accounts Payable Administrator

Contenido de trabajo

Main Purpose of the Team

The role of the Accounts Payable team is to provide financial, administrative, and clerical support to complete payments and control expenses. The team sets up vendors in the financial system, ensure proper authorization of expenses, post business transactions, process payments according to terms, and verify data for use in maintaining records.

Main Purpose of the Role

This role is responsible for maintaining the regular accounting duties for payables within Specsavers. The main responsibilities of an Accounts Payable Clerk include acquiring and processing invoices, assisting in the reconciliation of accounts, and paying or receiving payment from vendors and customers. Additionally, the AP administrator will be performing bookkeeping functions which include the following:

• Keeping financial records and establishing, maintaining and balancing various accounts using manual and computerized bookkeeping systems
• Posting journal entries and reconciling accounts, preparing trial balance of books, maintaining general ledgers and preparing financial statements
• Calculating and preparing cheques for payrolls and for utility, tax and other bills
• Completing and submitting tax remittance forms, workers’ compensation forms, pension contribution forms and other government documents
• Preparing tax returns and performing other personal bookkeeping services
• Preparing other statistical, financial and accounting reports

Key Responsibilities

• Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc.
• Reconciling processed work by verifying entries and comparing system reports to balances
• Maintaining historical records
• Paying employees by verifying expense reports and preparing pay checks
• Paying vendors by scheduling pay checks and ensuring payment is received for outstanding credit
• Preparing analyses of accounts and producing monthly reports
• Entering supplier invoices into accounting system
• Filing unpaid and paid invoices and maintaining supplier email folder
• Answering AP phone calls and reconciling supplier statements
• Assisting with audits
• Performing related clerical duties, such as maintaining filing and record systems

Key Skills, Ability or Experience

• Minimum 1 year in a similar function with a post-secondary diploma or certificate in accounting/business administration
• Knowledge and experience in Microsoft Office
• Superior organizational skills, ability to multi-task with an eye for detail
• Strong interpersonal communication skills, displaying initiative and problem solving abilities
• Working knowledge of Open Accounts would be considered an asset